Group blocks allow you to block rate types and room types for the group. When individual reservations are attached to the group the group block displays which room types and how many rooms are picked up. Group blocks can be part of the group module in APMA. If group blocks are used, a group block tab displays in the group reservation where users can add the block.
Prerequisites
The group and group blocks modules must be activated in the PMS. To activate, follow this path: Settings > Options > Modules > Groups > Group blocks.
To view a group block
- From the home page, do one of the following to open the seek page:
Press SHIFT+CTRL+R on your keyboard.
Click the Reservations menu in your top bar and select Group Reservations.
-
Complete the search fields on this page as needed. All fields are optional.
Seek details Folio number Enter the unique number of the group reservation.
Group name
Enter the group name of the reservation.
Booker
Enter the booker's name of the group reservation.
Company
Enter the company attached to the group.
Company contact
Enter the name of the contact person.
Event type
Enter the event type of the reservation.
Travel agent
Enter the agency attached to the group.
Travel agent contact
Enter the name of the contact person.
Arrival date Enter the arrival date of the group.
Depart date
Enter the departure date of the group.
Option date
Enter the option date of the group.
Block status
Select the group status from the drop-down list.
-
Click Confirm (
). The Browse group reservations page displays. - Do one of the following to display the group reservation.
Select the appropriate reservation and click Confirm (
).Double-click the appropriate reservation.
-
Select the Expend icon (
) to view the group block per day information.The top line is the summary and each line below identifies the blocks per room/rate type combination. The summary line is shaded and text is bold.
-
View the fields as appropriate.
Group block details Date
The date of the block.
Room type
The room type that is blocked.
Rate type
The rate type that is blocked.
Base
The room price.
The base rate excludes any additional person charges.
Adult
The amount that is either added to or subtracted from the base rate.
Adult 2
The amount that is either added to or subtracted from the base rate.
Adult 3
The amount that is either added to or subtracted from the base rate.
Adult 4
The amount that is either added to or subtracted from the base rate.
Child
The amount that is either added to or subtracted from the base rate.
Child 2
The amount that is either added to or subtracted from the base rate.
Infant
The amount that is either added to or subtracted from the base rate.
Infant 2
The amount that is either added to or subtracted from the base rate.
Bl orig
This identifies the original block size saved.
Once it is saved it cannot be changed. This information is useful to look at a group history and see what their original block sizes were before any modifications.
Bl size
This identifies the current block size being held for that room type/rate type combination.
This information can be edited.
Bl pickup
This identifies the number of rooms picked up for that room/rate type combination.
Avail
This identifies the overall property inventory for that date, of that room type.
It has nothing to do with the group availability. It quickly tells the user if there are rooms in that room type available in the property for that date and therefore the property can easily see if rooms are available to add to the block if need be.
Create a new group reservation using the group blocks module
Cancel a room in a group block
What's next?
How to edit a group block