Event details

After you create an event, you'll see it displayed in the Events grid on the Booking page. Click the event to open it and double-check a few additional details.

If your property administrator set a default Rental Amount for the function room, you might need to update this field, especially if you're blocking multiple events in this room for the same group and you don't want to charge rental for every event.

The same goes for the default Setup and Teardown Duration times—if this event requires a special setup, you might need to adjust these times (in minutes) accordingly.

The Moveable field indicates whether or not the event can be moved to another function room. For example, if your bride specifically requested your Ballroom, this field should be set to No. And if you want the event to be displayed to customers on reader boards or your events TV channel, make sure Post is selected.

Scroll down to the Average Checks section. Here you'll see the average price of this event allocated into the appropriate revenue classifications.    .

For example, if this is a Breakfast and the price of your most popular breakfast menu is 20.00, you'll see 20.00 for the Food average check and Per Person as the average check factor. If this is a Meeting and you always charge 500.00 for the built-in LCD projector and screen, you'll see 500.00 for the AV average check and Per Event as the average check factor.

Of course, you can always modify these average checks to reflect this group's current budget or historical spending patterns. So why not take a minute to review this information and make sure your forecast is as accurate as possible—your finance team will thank you for it!

If another group is using the selected function room, your event will be moved to the Unassigned room. Don't let it sit in Unassigned for too long—as soon as you see the conflict message, check your availability and block the event in a different room.