Enter actual quantities
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At the end of an event, the group's final details need to be entered before a banquet check can be printed for the customer. These details include the group's final attendance, the quantities of menus and items sold on consumption, and any last-minute items.
When you enter a group's final attendance, all per person menus and items on the BEO are automatically updated to reflect that number. However, if the BEO includes menus and items sold on consumption, you need to update those quantities to ensure the banquet check charges are correct.
This topic explains how to update the actual quantities of menus and items sold on consumption.
To enter actual quantities for items
When a BEO includes non-menu items sold on consumption, you can enter those actual quantities directly in the grid on the Manage Menus and Items page.
- Click the Booking Events tab and select the Banquet Events Today view.
- In the Name column, click the event.
- Click Manage Menus and Items.
- For each item with the quantity set to Not Calculated, click the Actual Quantity field and enter the value. Press the down arrow key to move through the list of items.
- Click Save.