Edit menus and items
The content of this page is specific to the Delphi Core product type. If you are using the Delphi product type, click here to access the Delphi-specific online help.
You can use the Item Edit page to modify the details of a menu or item. Your changes do not affect any existing events with that menu or item. The changes go into effect the next time the menu or item is added to an event. For example, you have a menu on an event scheduled for next week. When the menu is modified, the menu on your existing event is not changed. However, when you select that menu for a new event, the menu reflects the most recent changes.
Corporate-level menus and items cannot be modified by individual properties.
To edit a menu or item
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Do one of the following to open the Item Edit page:
- In the Items/Menus/Text section of the Property page, click Edit next to the menu or item name. The Edit Item window displays.
- Navigate to Items, select the appropriate view, and then click Edit next to the menu or item name. The Edit Item window displays.
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Modify the fields on this page as appropriate.
Depending on your experience, either an asterisk or a red bar indicates a mandatory field. These fields need to be complete before you can save the record.
Information details Name Enter the name to display on event orders and banquet checks. Abbreviation Enter an abbreviation of the name for search purposes. Rich Description Enter the description to display on event orders. Use the buttons on the formatting toolbar to customize the appearance of the text.
You can also click Link (
) to insert a hyperlink in the description.To avoid formatting issues, Amadeus recommends that you type the description rather than copying and pasting it from an outside source.
The justification of the text in the Description field is controlled by the formatting specified in the BEO merge template.Unit Price Enter the price not including taxes, gratuity, or administrative charges. Units Enter the measurement of how the item is sold, for example, by dozen or by gallon. This value can display on the BEO for informational purposes only. It does not affect the total revenue calculation.
This field displays when the record type is item, simple menu, or detailed menu.
Sold By Enter the method of how the item is sold, for example, per person or per hour. This value can display on the BEO for informational purposes only. It does not affect the total revenue calculation.
This field displays when the record type is item, simple menu, or detailed menu.
Revenue Classification Search for the appropriate revenue classification. The revenue classification determines the following:
- The section of the BEO where the menu or item displays
- The default gratuity and administrative charge that apply
- The taxes that apply
- The revenue category that applies for revenue tracking and reporting.
Item Category Select the category used when searching for the menu or item. This narrows down the search results in the Manage Menus and Items page, to help find the exact menus or items you need. Examples of item categories include Breakfast, Cash Bar, and Break Items.
Active Select this checkbox to make the menu or item available to all applicable properties. When cleared, the menu or item is not available for selection. Property Select the property where the menu or item exists. If this is a corporate menu or item, leave the Property field blank. Quantity and inventory options details Quantity Calculation Select how the menu or item quantity needs to be calculated when added to events:
- Not Calculated - The quantity is not automatically calculated. Instead, you must enter the quantity needed for the event.
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Per Person - How are Per Person quantities calculated?
- Per Event - The service factor is used to calculate the quantity needed for the event. For example, if 100 people are expected at an event and an LCD projector has a service factor of 100, only 1 is needed.
This field displays when the record type is item, simple menu, or detailed menu.
Service Factor Enter the number of people the menu or item serves. The default is 1.
For example, a glass of wine serves 1 while a bottle of wine serves 4.
This field displays when the record type is item, simple menu, or detailed menu.
Estimated Consumption % Enter the average percentage of event attendees that plan to consume the menu or item. The default value is 100%.
For example, a Coffee Break menu includes coffee and tea. You estimate 60% of attendees might drink coffee during the event. For the Coffee item, enter 60 for the Estimated Consumption %.
This field displays when the record type is item, simple menu, or detailed menu.
Allow Decimal Quantities Select the checkbox to indicate that partial quantities of the item can be sold. For example, you can sell 2.5 gallons of coffee.
This field displays when the record type is item, simple menu, or detailed menu.
Track Inventory Select this checkbox to track the item's inventory at the property. A function room needs to be blocked on a Tentative or Definite booking before an event's items are taken out of inventory. This checkbox needs to be selected to include the item in the Item Inventory report.
This does not apply to corporate items.
This field displays when the record type is item, simple menu, or detailed menu.Inventory Enter the total quantity of this item available at the property. This field needs to be populated to include the item in the Item Inventory report. This does not apply to corporate items.
This field displays when the record type is item, simple menu, or detailed menu.BEO and banquet check display details Hide Quantity on BEO Select this checkbox to ensure the menu or item quantity does not display on the BEO.
This field displays when the record type is item, simple menu, or detailed menu.
Hide Price on BEO Select this checkbox to ensure the menu or item price does not display on the BEO.
If a menu or item is on a package event and the Included in Package checkbox is selected, the menu or item price is automatically hidden on the BEO.
This field displays when the record type is item, simple menu, or detailed menu.Do Not Print on BEO Select this checkbox is the ensure the menu or item does not display on the BEO.
Do Not Print on Check Select this checkbox to ensure the menu or item does not display on the banquet check.
Hide Serve Times on BEO
Select this checkbox to ensure the menu serve time does not display on the BEO.
This checkbox is available with version R56 and higher and displays only for menus.
- Click Save.
Additional changes can be made to a menu or item using the following areas:
- To modify a menu's revenue breakdown, use the Item Revenue Breakdowns section on the Menu Detail page.
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To modify the items or choice groups on a detailed menu, both priced with menu and on consumption, use the Menu Items section on the Menu Detail page.
Detailed menus are unavailable in Delphi Core.