For many properties, the accounts receivable invoices make up a large part of their bookkeeping. All invoices, that have been checked out with a debit payment are directly transferred into the accounts receivable module. The accounts receivable module manages open posts. Assigning an A/R number within the agent relation profile means that the travel agency has met the required credit standards set by the property to allow direct billing after the stay has been completed.
Prerequisites
Make sure the accounts receivable module is activated via this path: Settings > Options > Modules > Accounts receivable.
To add the A/R number in the agent profile
- From the home page, do one of the following to open the seek page:
Press CTRL+T on your keyboard.
Click Relation in the top bar and select Agent and then Agent.
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Modify the fields as appropriate.
Agent seek details Trav Name
Enter the agent's name.
Street
Enter the address of the agent.
Zipcode
Enter the postal code of the agent.
City
Enter the city of the agent.
Country
Enter the country of the agent.
Bank Account
Enter the bank account name.
A/R Number
Enter the accounts receivable number of the agent.
A/P Number
Enter the accounts payable number of the agent.
IATA Code
Enter the IATA code.
Trav Number
Enter the agent profile number.
Vat Number
Enter the VAT number of the agent.
-
Click Confirm (
). The Browse agent page displays. - Do one of the following to display the agent profile.
Select the appropriate agent and click Confirm (
).Double click the appropriate agent.
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Click Debitor (
). A PMS message displays asking to create the A/R number.The number can be manually entered or auto assigned by the PMS. This depends on what is set up in: Settings > Options > Relations > Manual AR numbering.
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Do one of the following:
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Click Ok to create the A/R number.
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Click Cancel to discard your changes.
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Create an agent profile in a reservation
Overview agent relation profile