Archived and non-archived reservations work in the same way. When a year has been archived, you can view the data in the archived pages. Archiving the data every few years helps the PMS performance. Archive data is used to archive all reservations, group reservations (including banqueting data), and invoices from a specific year.
Once reservations are archived, no changes can be made and the page becomes view only.
To view the archived reservations
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From the home page, select Extra, hover over Archive, and then click Archived reservations. The seek page displays.
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Complete the search fields on this page as needed.
Seek details Folio number Optionally, enter the unique number of the reservation.
Arrival date Optionally, enter the arrival date of the guest.
Depart date
Optionally, enter the departure date of the guest.
Room number
Optionally, enter the number assigned to the room.
Room type
Optionally, select the room type.
Guest
Optionally, enter the name of the guest.
Company
Optionally, enter the name of the company.
Booker
Optionally, enter the name of the booker.
Travel agent
Optionally, enter the name of the agency.
Frequent stay number
This is the loyalty number that, when used, is linked to the guest profile.
Group number
Optionally, enter the unique number of the group.
Ext reference
Optionally, enter the unique third party booking number.
Company contact
Optionally, enter the name of the company contact person.
Reference seek
Optionally, enter the reference for the reservation.
Cancellation number
Optionally, enter the unique number of the cancellation.
Deadline
Optionally, add the deadline to check the reservation.
Travel agent contact
Optionally, enter the name of the agency contact person.
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Click Confirm (
). The Browse archived reservations page displays. - Do one of the following to display the reservation:
Select the appropriate reservation and click Confirm (
)Double-click the appropriate reservation.
What's next?
How to archive data