Overview: Email Only locations and users
A location that requires no MeetingBroker interaction aside from receiving an email link to an RFP Recap can be created as an email only location.
When an RFP is sent to an email only location, the following conditions apply:
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Assignment and escalation policies on the subscription and location level are not considered.
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The New RFP and Updated RFP email messages only have a link to the RFP Recap; the link to log in to MeetingBroker is removed.
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Business reminders do not apply.
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No MeetingBroker Inbox notifications are created.
Creating an email only location
When creating a new location, select the Email Only Property check box on the Location General page.
The Email Only Property check box cannot be edited when users are associated with the location. To clear the check box, you must first remove the access to this location from all users.
Email only users
The only types of users that can be added to email only locations are email only users. The intent for these users is that they will receive the email messages for new or updated RFPs sent to their location, access the RFP Recap, and then no further access to MeetingBroker is required.
The following conditions apply to email only users:
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The user cannot log in to MeetingBroker.
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When the user is created, the new user credentials email message is not sent.
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The user receives an error message if they click the Forgot Password link on the login page.
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The user can only be associated to email only locations.
Create an email only user
When creating a new user, select the Email Only User check box.
The Email Only User check box cannot be edited when the user is associated with a location. To clear the check box, you must first remove the access of this user from all email only locations.