Manage terms and conditions

Create terms and conditions if you want users to agree to specific rules for using MeetingBroker. You can create terms that apply to all users or only users with specific roles (for example, administrators might need to agree to different terms than managers).

When a new active term has been saved, applicable users will receive the prompt to accept the term the next time they log in to the application. That is the only time they will be prompted. Users must accept the term, or they will not be allowed to log in to MeetingBroker.

To report on which users have accepted the terms, run the Terms and Conditions Compliance report.

To add or edit terms and conditions

1. From the Subscription Administration Home page, click the Subscription tab and then click Terms & Conditions.

The Subscription Terms and Conditions page opens.

2. Do one of the following:

• Click Add to enter a new term.
• Click a term to view or modify it.

The Term Details page opens.

3. Click Active to display the term to users. If the term should no longer be displayed, click Inactive.

4. Indicate which users the term applies to:

• If the term is applicable to all users, click Apply to All Users.

• Otherwise, click Apply to All Users of a Specific Role. Select the applicable roles for the term in the Acceptance Criteria box. To select more than one role, press the CTRL key while making your selections.

5. Specify the effective and expiration dates:
   • If the term is only applicable during certain dates, enter those dates in the Effective Date and Expiration Date fields or click the calendar icon to select the dates.
   • If the term is always applicable, leave those fields blank.

6. Enter a unique name in the Term Name field. This name is shown on the Terms & Conditions page and in the Terms and Conditions Compliance report.

7. In the Term Content section, enter the guidelines that the user is agreeing to by accepting the term.

   The Term Content field cannot be modified after it is saved. If the term has been accepted by any users, the Delete button is not available. To disable the term, click Inactive , and then click Save.

8. In the Contact Instructions for Questions on This Term section, provide the name and method of contact (email address and/or phone number) for the person users can contact if they require further information. This appears only if the user tries to cancel out of the acceptance window. The contact indicated here should be someone from your organization who is familiar with the reason for the term. Amadeus Support is unable to assist users with information about terms created for your subscription.

9. Click Save or Save and Close.

Learn more...

Overview: Subscription administration

Accept terms and conditions

Do not accept terms and conditions