Alternate currency administrator tasks
The content of this page is specific to the Delphi product type only. If you are using the Delphi Core product type and want to learn more about the Delphi product type, contact your sales representative.
If you need to quote your customers in a foreign currency, you can use the additional currencies feature. With this feature, you can store prices for menus and items in up to three additional currencies.
This feature is available with version R44 or higher. Service from Amadeus is required to complete the enablement and configuration. To enable this feature, contact your Amadeus Sales Representative for a quote. As part of enablement, global configuration changes are made to the Property page layout, the Manage Events grid, and the merge document templates.
After this feature is enabled, when users merge a BEO, banquet check, or booking check, they can select which currency to display.
You can enter fixed prices for menus and items in Setup, or activate the fields for users to enter the prices as they detail bookings. Make sure to follow your property's rules, regulations, and guidelines.
The administrative tasks outlined below detail how to enter the menu and item prices in Setup. Apart from taxes, all alternate prices can be added or modified on individual bookings when needed.
Alternate currencies are not supported for guestrooms, other income, packages, and cross-property events.
To enter alternate prices in Setup
- From your Property page, click Alternate Currencies.
- Select the alternate currency code that you want in the Available box. Then click the arrow to move it into the Chosen box, and click Save. Press and hold your CTRL key to select up to three at the same time.
- Click Alternate Currencies at the top of the page. Your property's base currency displays and indicates if it includes taxes or service charges.
- To store prices at a fixed conversion rate, enter the unit price in your chosen alternate currency for each item. Click the headers to move through the tabs, and enter the prices. You need to save your changes as you progress through the tabs. For simple and detailed menus, click Save & Next to go to the next menu.
Use the search bar to filter each tab and find specific items or menus.
- Items - Enter the converted price in alternate currencies.
- Simple Menus - Click the name of a menu to expand the details and display the Revenue Breakdowns. Enter the converted price for each applicable revenue breakdown.
- Detailed Menus - Click the name of the menu to display the Revenue Breakdowns and Menu Items if priced individually. Enter the prices in the alternate currency field.
- Choice Groups - Click the name of a choice group to display the individual items. If they are not Priced with Menu, enter the prices as required.
- Function Rooms - Enter the converted price for room rental.
- Taxes - If your property uses non enhanced taxes and applies a flat rate to events, enter the price in your alternate currency.
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Click Save and Close.
Additional information
The BEO, Banquet Check, and Booking Check templates can be configured to show the alternate unit prices, subtotals, and totals. The professional services work from Amadeus for the enablement includes template configuration.
Alternate currencies are not supported for guestrooms, other income, or packages. For this reason, advanced booking documents are set up to support events only. However, if you need to have these elements included on your alternate currency documents, make sure to mention this to Amadeus during enablement. Including unsupported objects can result in errors with totals, admin, gratuity, and taxes.
You can work with up to three alternate currencies, but a merge document can only show your property's base currency plus one alternate. If you want to work with multiple alternate currencies, you need a separate template for each currency.