Guestroom Pace report

Using the Guestroom Pace report, you can measure your current pace relative to budget and compare your definite guestroom production to last year's actuals. Here are some things to keep in mind when you're reviewing the report details:

You can run the Guestroom Pace report monthly to do the following:

This report is available only if you have R31 or later.

To run the report

  1. Click All Tabs (+), and then click Amadeus Reports.
  2. Under Preview Reports, click Guestroom Pace Report.
  3. Complete the report criteria.

    When selecting criteria, inactive values are preceded by an asterisk (*).

    Beginning/Ending Activity DateAny bookings that were created or modified during this date range will be included in the report.
    Beginning/Ending Consumption DateAny bookings that are in house during this date range will be included in the report.

    Consumption refers to guestrooms on a specific date, regardless of the booking's arrival and departure dates. For example, if a booking is in house March 30 - April 2 and you run the Pace report using a consumption date range of March 1 - 31, only those guestrooms on March 30 and 31 will be included in the report.

    Here are a few examples of how you might set the activity and consumption date ranges for the Pace report:

    • To see activity that took place in the month for the month, set both date ranges the same.
    • To see activity that took place last month for groups that will be in house anytime in the future, set the activity date range to last month and the consumption date range to the end of booking time.
    PropertiesBy default, all properties will be included in the report. If needed, select only those properties you want to report on.
    Revenue TypesOnly bookings classified as Banquet are included by default. If needed, select to include bookings classified as Catering and/or In-House.
    UsersBooking changes made by these users during the activity date range will be included in the report. Typically, the Pace report is run for all users (the default setting); however, you can select specific users.
    User RoleActivity from users in this booking role will be included in the report: Booked By (default), Catering Manager, or Service Manager.
    Booking Market SegmentsAll segments are included by default - adjust if necessary.
    Booking TypesAll types are included by default - adjust if necessary.
    GuestroomsSelect to report on Agreed, Blocked, Forecasted, or Picked Up guestroom values.

    If you select Agreed, Blocked, or Forecasted, guestroom information is based on pickup figures when the entire booking is marked pickup complete (not its individual room blocks).

    If you select Picked Up, guestroom information is always based on pickup figures whether marked complete or not.

  4. Click View Report.

    The following information is displayed for each month in the consumption date range:

    Room Changes from <<activity period>>
    New DefThe total number of guestrooms that started the activity period as not definite and ended the activity period as definite.

    If a booking departs before or during the activity period and is marked pickup complete, the ending pickup number is used. Otherwise, the agreed/forecast/blocked value is used.

    LostThe total number of guestrooms that started the activity period as definite and ended the activity period as not definite (lost, cancelled, or turned down).

    Based on the beginning agreed/forecast/blocked value.

    RevalsChanges made to bookings that remained definite during the activity period:

    If pickup is not marked complete

    End Agreed/Blocked/Forecast/Pickup - Beginning Agreed/Blocked/Forecast/Pickup

    If pickup is marked complete

    End Pickup – Beginning Pickup

    SlippageFor bookings that remained definite and were marked pickup complete during the activity period:

    (Final picked up guestrooms) - (Beginning agreed, blocked, forecasted, or picked up guestrooms)

    If a booking is marked pickup complete at the beginning of the activity period but is no longer marked complete at the end of the period, the ending agreed/forecast/blocked value is subtracted from the beginning pickup value.

    Net The final change in guestrooms during the activity period.

    New Def - Lost +/- Revals +/- Slippage

    Definite Rooms as of <<activity end date>>
    TotalThe total number of definite guestrooms on the books at the end of the activity period.

    Definite guestrooms at start of activity date range +/- Net

    Act LY(Actual Last Year) The total number of definite guestrooms for the same activity period last year as of the current activity end date.

    Example:

    • Report month: January
    • Report year: 2020
    • Activity period: June 1, 2020 - June 30, 2020

    Report displays the total guestrooms on the books for January 2019 as of June 30, 2020.

    STLY(Same Time Last Year) The total number of definite guestrooms on the books for the same activity period last year as of the activity end date one year ago. For example:
    • Report month: January
    • Report year: 2020
    • Activity period: June 1, 2020 - June 30, 2020

    Report displays the total guestrooms on the books for January 2019 as of June 30, 2019.

    BudgetThe monthly budget goal for definite guestrooms
    Var LYTotal - Act LY
    Var STLYTotal - STLY
    Var BGTTotal - Budget
    % Total / Act LY

    Total / STLY

    Total / Budget

    Definite Rates as of <<activity end date>>
    TotalThe definite average rate on the books at the end of the activity period.
    Act LY(Actual Last Year) The actual average rate for the same activity period last year as of the current activity end date.
    STLY(Same Time Last Year) The definite average rate on the books for the same activity period last year as of the activity end date one year ago.
    BudgetThe monthly budget goal for the definite average rate.
    Var LYTotal - Act LY
    Var STLYTotal - STLY
    Var BGTTotal - Budget
    % Total / Act LY

    Total / STLY

    Total / Budget

    Definite Revenue as of <<activity end date>>
    Total The total definite guestroom revenue on the books at the end of the activity period.

    Definite guestroom revenue at start of activity date range +/- Net

    Act LY(Actual Last Year) The actual guestroom revenue for the same activity period last year as of the current activity end date.
    STLY(Same Time Last Year) The total definite guestroom revenue on the books for the same activity period last year as of the activity end date one year ago.
    BudgetThe monthly budget goal for definite guestroom revenue.
    Var LYTotal - Act LY
    Var STLYTotal - STLY
    Var BGTTotal - Budget
    % Total / Act LY

    Total / STLY

    Total / Budget

    Tentative as of <<activity end date>>
    RoomsThe total tentative guestrooms on the books at the end of the activity period. Based on the agreed/blocked/forecast value.
    Avg RateThe average rate for tentative guestrooms on the books at the end of the activity period. Based on the agreed/blocked/forecast value.
    RevenueThe total tentative guestroom revenue on the books at the end of the activity period. Based on the agreed/blocked/forecast value.
    Prospect as of <<activity end date>>
    RoomsThe total prospect guestrooms on the books at the end of the activity period. Based on the agreed/blocked/forecast value.
    Avg RateThe average rate for prospect guestrooms on the books at the end of the activity period. Based on the agreed/blocked/forecast value.
    RevenueThe total prospect guestroom revenue on the books at the end of the activity period. Based on the agreed/blocked/forecast value.

The data in the report may be delayed by up to 15 minutes. If the data doesn't match what you'd expect to see, please run the report again in a few minutes.

Here are a few additional things you can do after you've run the report: