Guestroom Pace report
The content of this page is specific to the Delphi product type. If you are using the Delphi Core product type, click here to access the Delphi Core-specific online help.
You can use the Guestroom Pace report to measure your current pace relative to budget and compare your definite guestroom production to a previous year's actual numbers.
Additional information:
- This report is only available with version R31 or higher.
- To display inline budget data in the Pace report, an administrator must first create monthly property budgets and select the Monthly checkbox on the Sales Goal page. If this checkbox is not selected, all budget information displays as zeroes.
- Volume Contract guestrooms are not included in this report.
- This report pertains to property budgets only, not sales goals for individual sales managers.
You can run the Guestroom Pace report monthly to:
- See changes in guestroom revenue due to new definite business, lost business, revaluations, and slippage.
- Assess production toward your budget.
- Compare current figures with previous years' figures.
- Assess the available pipeline based on the number of prospect and tentative bookings.
To run the report
- Navigate to Amadeus Reports.
- Under Pace and Productivity, click Guestroom Pace Report.
- Complete the report criteria.
Inactive values are preceded by an asterisk (*).
Field Description Beginning and Ending Activity Dates Any bookings that were created or modified during this date range are included in the report. Beginning and Ending Consumption Dates Any bookings that are in-house during this date range are included in the report. Consumption refers to guestrooms on a specific date, regardless of the booking's arrival and departure dates. For example, if a booking is in-house March 30-April 2 and you run the Pace report using a consumption date range of March 1-31, only those guestrooms on March 30-31 are included.
You can set the activity and consumption date ranges in several ways:
- To see activity that took place in the month for the month, set both date ranges the same.
- To see activity that took place last month for future groups, set the activity date range to last month and the consumption date range to the end of booking time.
Compare to Select to display data from last year, or up to 5 years ago. By default, Last Year is selected. Properties Select which properties to include in the report. By default, all properties are included. Select which users to include in the report. By default, booking changes made by all users are included. User Role Select which user role to include in the report. By default, Booked by is selected. Guestroom Select to display Agreed, Blocked, Forecasted, or Picked Up guestroom values. By default, Blocked is selected. If you select Agreed, Blocked, or Forecasted, guestroom information is based on picked up figures when the entire booking is marked pickup complete
If you select Picked Up, guestroom information is always based on picked up figures whether marked complete or not.
Booking Market Segments Select which market segments to include in the report. By default, all segments are included. Booking Types Select which booking types to include in the report. By default, all booking types are included. Revenue Types Select which revenue types to include in the report. By default, only bookings classified as Banquet are included. - Click View Report.
The following information displays for each month in the consumption date range.
Field Description Room Changes from <<activity period>> New Def This is the total number of guestrooms that started the activity period as not definite and ended as definite. If a booking departs before or during the activity period, and is marked pickup complete, the ending picked up number is used. Otherwise, the agreed, forecasted, or blocked value is used.
Lost This is the total number of guestrooms that started the activity period as definite and ended the activity period as not definite. This is based on the beginning agreed, forecasted, or blocked value.
Revals This is the change made to bookings that remained definite during the activity period. If pickup is not marked complete, this is the difference of the ending attendance value minus the beginning attendance value.
If pickup is marked complete, this is the difference of the ending picked up value minus the beginning picked up value.
Slippage This is used for bookings that remained definite and were marked pickup complete during the activity period. The following formula is used to calculate this field:
(Final picked up guestrooms) - (Beginning agreed, blocked, forecasted, or picked up guestrooms)
If a booking is marked pickup complete at the beginning of the activity period but is no longer marked complete at the end of the period, the ending agreed, forecasted, or blocked value is subtracted from the beginning picked up value.
Net This is the final change in guestrooms during the activity period. The following formula is used to calculate this field: New Def - Lost +/- Revals +/- Slippage
Definite Rooms as of <<activity end date>> Total This is the total number of definite guestrooms at the end of the activity period. The following formula is used to calculate this field: Definite guestrooms at start of activity date range +/- Net
Act LY - 5Y 'Act LY' stands for 'Actual Last Year.' This is the total number of definite guestrooms for the same activity period in a previous year, as of the activity end date up to 5 years ago. For example:
- Act LY - 5Y: Act LY
- Report month: January
- Report year: 2024
- Activity period: June 1, 2024-June 30, 2024
The report displays the total guestrooms for January 2023 as of June 30, 2024.
For example:
- Act LY - 5Y: Act 2Y
- Report Month: January
- Report year: 2024
- Activity Period: June 1, 2024-June 30, 2024
The report displays the total guestrooms for January 2022 as of June 30, 2024.
STLY - ST5Y 'ST' stands for 'Same Time.' This is the total number of definite guestrooms for the same activity period in a previous year, as of the activity end date up to 5 years ago. For example:
- STLY - ST5Y: STLY
- Report month: January
- Report year: 2024
- Activity period: June 1, 2024-June 30, 2024
Report displays the total guestrooms for January 2023 as of June 30, 2023.
For example:
- STLY - ST5Y: ST2Y
- Report month: January
- Report year: 2024
- Activity period: June 1, 2024-June 30, 2024
Report displays the total guestrooms for January 2022 as of June 30, 2022.
Budget This is the monthly budget goal for definite guestrooms. Var LY - 5Y This is the variance between the Total value and the Act LY - 5Y value. Var STLY - ST5Y This is the variance between the Total value and the STLY - ST5Y value. Var BGT This is the variance between the Total value and the Budget value. % This is the variance percentage between the Total value and the Act LY - 5Y, STLY - ST5Y, and Budget values. Definite Rates as of <<activity end date>> Total This is the definite average rate at the end of the activity period. Act LY - 5Y This is the actual average rate for the same activity period in a previous year as of the activity end date up to 5 years ago. STLY - ST5Y This is the definite average rate for the same activity period in a previous year as of the activity end date up to 5 years ago. Budget This is the monthly budget goal for the definite average rate. Var LY - 5Y This is the variance between the Total value and the Act LY - 5Y value. Var STLY - ST5Y This is the variance between the Total value and the STLY - ST5Y value. Var BGT This is the variance between the Total value and the Budget value. % This is the variance percentage between the Total value and the Act LY - 5Y, STLY - ST5Y, and Budget values. Definite Revenue as of <<activity end date>> Total This is the total definite guestroom revenue at the end of the activity period. The following formula is used to calculate this field: Definite guestroom revenue at start of activity date range +/- Net
Act LY - 5Y This is the actual guestroom revenue for the same activity period in a previous year, as of the activity end date up to 5 years ago. STLY - ST5Y This is the total definite guestroom revenue for the same activity period in a previous year as of the activity end date up to 5 years ago. Budget This is the monthly budget goal for definite guestroom revenue. Var LY - 5Y This is the variance between the Total value and the Act LY - 5Y value. Var STLY - ST5Y This is the variance between the Total value and the STLY - ST5Y value. Var BGT This is the variance between the Total value and the Budget value. % This is the variance percentage between the Total value and the Act LY - 5Y, STLY - ST5Y, and Budget values. Tentative as of <<activity end date>> Rooms This is the total tentative guestrooms at the end of the activity period. This value is based on the agreed, forecasted, or blocked value. Avg Rate This is the average rate for tentative guestrooms at the end of the activity period. This value is based on the agreed, forecasted, or blocked value. Revenue This is the total tentative guestroom revenue at the end of the activity period. This value is based on the agreed, forecasted, or blocked value. Prospect as of <<activity end date>> Rooms This is the total prospect guestrooms at the end of the activity period. This value is based on the agreed, forecasted, or blocked value. Avg Rate This is the average rate for prospect guestrooms at the end of the activity period. This value is based on the agreed, forecasted, or blocked value. Revenue This is the total prospect guestroom revenue at the end of the activity period. This value is based on the agreed, forecasted, or blocked value.
The data in the report can be delayed by up to 15 minutes. If the data does not match what you expect to see, run the report again.
Next steps
- To export the report data, click Export (
) and select a format. - To scroll through a multipage report, use First Page (
), Previous Page (
), Next Page (
), and Last Page (
). - To change the report zoom, use the Zoom drop-down list.
- To print the report as a PDF, click Print (
). - To use the search field, enter the first few characters of the word you want to find and press Enter or click Find. Click Find Next to view the next instance that matches your search criteria.