Deactivate a function room

Keeping your function diary current and clean is a critical part of managing your group business. If your property is remodeled you might need to make some rooms inactive. Maybe you need to change the Function Room Type field, which is locked after you save, so that combination rooms are blocked correctly. To remedy that, you'll need to create a new room with the correct type and change the existing room to inactive.

The most important thing to consider when changing existing function rooms is future bookings. Before you make a room inactive, you need to thoroughly check for any future, active events that are blocked in the room and move them.

Use the Daily Events report to find future events:

1. Click Reports in the left sidebar.
2. Click Daily Events.
3. Adjust the dates to cover all future bookings.
4. In the Function Rooms field, select only the room you are deactivating.
5. Group by booking to make it easier to find and edit the events.
6. Click View Report. If you have a long list, you can run one report per booking owner and ask each person to change their own events.

If you are recreating a room to change the type, change the existing room's name to streamline moving the events. For example, if you need the Ballroom to be a combination room instead of indivisible, change the name to Old Ballroom. Then create the new combination Ballroom and complete your clean-up.