Edit room blocks

The content of this page is specific to the Delphi Core product type. If you are using the Delphi product type, click here to access the Delphi-specific online help.

Any guestroom details other than the room counts and rates are edited in the Modify Room Block window. This window is also used to mark pickup complete or to add important information if your property is integrated with a PMS.

To modify a room block

The process of modifying a room block depends on your guestroom experience. Select your experience for further details.

  1. From the Room Block Details page, click Modify Block.
  2. Make any necessary changes to the following options:
    • Name - This is the name of the room block.
    • Alternate Name - If your property uses alternate languages, you can enter an Alternate Name for the room block. This field might be sent to the property's PMS, depending on the integration settings.
    • Block Start Date and Block End Date - Adjust the dates to change the number of nights on the block.

      A booking's arrival and departure dates are automatically adjusted as the room blocks are updated. For example, if a group is scheduled to arrive on October 5 and you add a shoulder date of October 4 to the room block, the booking's arrival date becomes October 4.

      When the arrival date of the booking is updated, the cutoff date is also recalculated based on your property settings.

    • Cutoff Date - Enter the appropriate cutoff date if different from the booking.
    • Tax Set - Select the appropriate tax group if different from the booking. For example, if this room block needs to be tax exempt, change the tax group value from the default to a tax exempt group.

    • PMS ID/Group Code - If your property is integrated with a PMS, enter the code used by the PMS to create the corresponding block.

    • Pickup Complete - The Pickup Complete checkbox is selected automatically if the Mark Pickup Complete checkbox is selected on the Property page. After pickup is marked complete on all the booking's room blocks, the Pickup Complete checkbox is automatically selected on the Booking page. Actual guestroom revenue is then used for reporting.

      If your property is integrated with a PMS, you might not need to enter pickup or mark the room block complete. For more information, contact your administrator.

      Auto Default Rates - Clear this checkbox if you do not want your property's default upcharge amounts to automatically apply to double, triple and quad rates. If the Enable Default Occupancy Upcharge checkbox is selected on the Property page, all room blocks have Auto Default Rates selected, by default.

    • Room Block Status - Select the appropriate Room Block Status if different from the booking. If your property configuration does not allow you to manage the status of the room block independent of the booking, this field is read-only.

      When properties with an external availability integration change the room block status to tentative or definite, a warning message might display. This can happen when the room block numbers exceed the available inventory.

  3. Click Save.
Learn more...

Overview: Guestrooms

Create guestroom blocks

View room block details in the new experience

View room block details in the classic experience

Delete room blocks

Associate room blocks to booking packages

Block guestrooms using Bulk Update

Change the room block status

Create package room blocks on bookings

Mark room blocks pickup complete