Batch Print
Using the batch print feature in Property Edition, you can generate a single PDF document that includes Event Diagram Reports or Inventory Reports or both. You can do this for some or all of the events in a booking, or all of the events across many bookings, or from a diagram itself. This is helpful when you need to send your customer one document that includes their event diagrams or inventory for their program. It's also an efficient way to distribute upcoming event diagrams and inventory reports to your banquets team so they can prepare appropriately.
In the room plan drawing canvas, you can click 
to include or to 
exclude the room plan in batch printing.
Batch Print for multiple bookings
- Click Batch Print
at the top of the Booking page or from the current diagram. - Select Batch Print.
- Enter a name for your report in the Report Name field.
- Select Print All Diagrams in This Booking or Print Diagrams in Date Range.
- Specify a date range by selecting a Start Date and End Date
- Select printing order by Ascending By Date or Descending By Date.
- Select Exclude Cancelled Booking Events, if desired.
- Select the report's page orientation (Portrait or Landscape).
- Do one of the following:
- Select Event Diagram Report and select if you want to Hide information at the bottom of printed page and/or Include Inventory Report.
- Select Inventory Report and select if you want to Include room plan thumbnail.
-
Select Include Diagram Gridlines to include, or not include, gridlines and set their Spacing. And select Include Distance KEY to display the distance of the gridlines.
- Select Include Property Logo to display your logo in the header or footer of the page.
- Select information position and any items to hide (this depends on your profile defaults).
- Click Print.
A Batch Print notice temporarily appears indicating that your request has been submitted.
Applying filters to Bookings also applies them to batch print documents.
Batch Print for a single booking
- Click Batch Print
at the top of the Booking page or a diagram. - Select Batch Print.
- Enter a name for your report in the Report Name field.
- Do one of the following:
- Select Print All Diagrams in this Booking.
- Select Print Diagrams in a Date Range and specify the Start Date and End Date.
- Select the report's page orientation (Portrait or Landscape).
- Do one of the following for Report Type:
- Select Event Diagram Report and select if you want to Hide information at the bottom of printed page and/or Include Inventory Report.
- Select Inventory Report and select if you want to Include room plan thumbnail.
- Select Include Diagram Gridlines to include, or not include, gridlines and set their Spacing.
- Select Include Distance KEY to display the distance of the gridlines.
- Select Include Property Logo to display your logo in the header or footer of the page.
- Click Print.
A Batch Print notice temporarily appears indicating that your request has been submitted.
Applying filters to Bookings also applies them to batch printing documents.
To view a batch print document
- Click Batch Print .
- Select View Batch Print History.
- Click the download icon
next to the Request Name of your document. - Browse to a location to save your file and click Save.
Batch Print documents display their status (Processing or Completed). Completed documents are downloaded as PDFs.
Booking and event information on printed diagrams
A diagram associated with a booking and event may optionally include the following information in the header or footer of the printed page or PDF:
- Owner
- Booking Name
- Event Name
- Room Plan Name
- Location
- Dates
- Times
- Last Modified Date
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