Assign the Banquet Access permission set to users

Corporate administrators can extend the functionality of their View Only users by assigning them the Banquet Access permission set. This is especially helpful for banquet captains and other users who need to access only a few areas to complete their daily tasks, such as entering actuals and batch printing banquet checks. The following table details what the Banquet Access permission set allows a View Only user to do:

Bookings
Create, modify, or delete bookings	No
Merge and batch merge BEOs, banquet checks, booking checks, and other documents	Yes
Create, modify, or delete room blocks	No
Events
Create new events	No
Modify event details	Yes
Delete events	No
Add or remove existing menus and items	Yes
Create "on-the-fly" menus and items	Yes
Add or remove existing choice groups	Yes
Change choice group selections	Yes
Create new items for existing choice groups	No
Packages
Add or remove booking packages	No
Modify package attendance on day delegate packages	Yes
Modify package attendance on 24-hour packages	No
Create new package events	No
Associate existing events to packages	Yes
Remove events from packages	Yes
Price menus and items with packages	Yes
Create, associate, or delete package room blocks	No
Create, associate, or delete package other income items	No
Modify price and attendance on package other income items To modify Agreed, Forecast, and Guaranteed attendance, use the Booking Package Attendance page. Actual attendance can be entered directly on the Booking Other Income page.	Yes
Modify gratuity and admin charge on package other income items	Yes
Booking other income items
Create new other income items	No
Modify price and attendance values on existing other income items	Yes
Modify gratuity and admin charge on existing other income items	Yes
Delete other income items	No

Banquet users with Edit Owned Records access at a property need to be sourced on individual bookings to modify events and merge/batch merge. To avoid sourcing, assign your banquet users Edit All Records access at the property. This will allow them to work with events on all bookings at the property.

For assistance with any feature configuration, contact your Amadeus sales representative to learn more about our Professional Services offerings.

To assign the Banquet Access permission set to multiple users simultaneously

1. Go to Setup and enter "Permission Sets" in the Quick Find search box.
2. When you see it as an option on the left-hand side, select it.
3. Click the Banquet Access permission set.
4. Click Manage Assignments.
5. Click Add Assignment.
6. Select the checkbox next to each View Only user who should have the permission set.
7. Click Next.
8. Click Assign.
9. Click Done.

To assign the Banquet Access permission set to individual users

1. Go to Setup and enter "Users" in the Quick Find search box.
2. When you see it as an option on the left-hand side, select it.
3. Click the name of the View Only user.
4. Go to the Permission Set Assignments related list and click Edit Assignments.
5. Add Banquet Access to the Enabled Permission Sets list.
6. Click Save.