Detail other income items on bookings

The Booking Other Income page displays details about an other income item that has been added to a booking. This is also where you enter the price and item quantity for each day of the booking. You can access this page by opening the booking, navigating to the Other Income section, and then clicking the appropriate item.

Information
Name The name of the other income item as it will appear on all customer-facing merge documents.
Abbreviation The internal abbreviation for the other income item. Used for searching.
Tax Group Search to assign a different tax group to the item. Tax groups determine how items are taxed on the banquet check. Defaults from the property.
Admin Charge The percentage of the other income item price that typically goes to the property. Defaults from the item's revenue classification.
Gratuity The percentage of the other income item price that typically goes to the servers. Defaults from the item's revenue classification.
Description A rich-text description of the other income item. Can be displayed in customer-facing merge documents.
Property The property where the other income item was created.
Booking The booking associated with the other income item.
Other Income The name of the other income item defined in Setup.
Revenue
Revenue Classification Revenue from the other income item will be allocated to this revenue classification on the booking.
Booked vs. Actual Revenue (Calculated)
Booked Revenue Total Calculated using the item price and the Agreed/Expected attendance entered in the Price and Attendance grid.
Actual Revenue Total Calculated using the item price and the most recent attendance entered in the Price and Attendance grid. The following conditions determine which attendance values are used in the revenue calculation:
  • If Actual has been entered and is higher than Guaranteed, Actual is used.
  • If Actual has not been entered or if Guaranteed is higher than Actual, Guaranteed is used.
  • If Guaranteed has not been entered, Expected is used.
  • If Expected has not been entered, Agreed is used.
Price and Attendance
Values For

Select to view all other income items on the booking, only those that are non-package items, or only those that are package items.

Select the name of the package to modify package details.

This picklist is only displayed if there are packages on the booking.
Charge To Indicates how the other income should be priced and how its quantity is calculated:
  • Master - The other income item is rolled into the per person package price. Its quantity is based on the package attendance and cannot be modified in the Price and Attendance grid. This item's revenue is displayed as package revenue on the booking.
  • Individual - The other income item is not included in the per person package price. Its quantity needs to be updated in the Price and Attendance grid to reflect the agreed, expected, guaranteed, and actual numbers needed. This item's revenue is displayed as non-package revenue on the booking.

This picklist is only displayed if there are packages on the booking.
Attendance Day Type Indicates how the other income item quantity is calculated:
  • Previous Day Attd - Use the package attendance that is set for the day before the item's consumption date.
  • Day of Attd - Use the package attendance that is set for the item's consumption date. This is the option you will use most often.
  • Next Day Attd -Use the package attendance that is set for the day after the item's consumption date.

This picklist is only displayed if there are packages on the booking and is only applicable to other income items being charged to the Master.
Price The default price of the other income item. You can update this price, as needed.

If this is a package other income item being charged to the Master, changing its price will affect the per person package price.
Agreed, Expected, Guaranteed, Actual The quantity needed on that day. This value is used with the item price to calculate the booked and actual revenue for the other income item, which is then rolled up to the appropriate revenue classification on the Booking page. See Overview: Booking Other Income Items.

If this is a package other income item being charged to the Master, the attendance fields are read-only and display the current package attendance. Updating the package attendance will automatically update the other income quantity.

You can also use the Booking Other Income page to do the following:

Explore more...

Add other income items to bookings

Add package other income items to bookings

Associate other income items to booking packages

Overview: Booking other income items