Add other income items to bookings
The content of this page is specific to the Delphi product type only. If you are using the Delphi Core product type and want to learn more about the Delphi product type, contact your sales representative.
An other income item generates revenue that is not included in the standard event and guestroom categories. For example, your customer wants to offer their VIP attendees valet parking and an afternoon of golf. The parking and golf are other income items that you can add to the booking. Additional examples of other income items include spa, theater tickets, transportation, restaurant meals, and ski lift tickets. Your administrator needs to create other income items in Setup before they can be added to a booking.
An other income item can also be added to a booking as part of a package.
When you add an other income item to a booking, you need to specify the item quantity for each day of the booking. That quantity, along with the item price, is used to calculate the booking's forecasted and actual revenue.
To add an other income item to a booking
- Open the booking, navigate to the Other Income section, and then click New. The New Booking Other Income page displays.
- Select the item to add.
- Click Save. The Booking Other Income page displays.
-
Complete the fields in the Price and Attendance grid as appropriate.
Price and attendance details Values For Select to view all other income items, only those that are non-package items, or only those that are on a package. Select the name of the package to modify package details. This list displays only if packages exist on the booking.
Charge To Select a value to indicate how the other income needs to be priced and how the quantity is calculated: Master - The other income item is included in the per person package price. The quantity calculates automatically using the package attendance. The attendance fields in the Price and Attendance grid cannot be modified.
Individual - The other income item is not included in the per person package price. The quantity needs to be manually entered using the attendance fields in the Price and Attendance grid.
This list displays only if packages exist on the booking and if a package is selected in the Values For list.
Attendance Day Type Select a value to indicate how the other income item quantity is calculated: - Previous Day Attd - The item quantity is calculated by using the package attendance the day before the item's consumption date.
- Day Of Attd - The item quantity is calculated by using the package attendance that is set for the item's consumption date.
- Next Day Attd - The item quantity is calculated by using the package attendance that is set for the day after the item's consumption date.
This list only displays if packages exist on the booking and other income and the Charged To field is set to Master.
Excl. Price and Incl. Price These are the default exclusive or inclusive prices of the other income item. You can update these prices as needed. Price changes for package other income items charged to the Master affect the per person package price.
Agreed, Expected, Guaranteed, and Actual Enter values in these fields to represent the item quantity needed on that day. This value is used with the item price to calculate the booked and actual revenue. The revenue is then allocated to the appropriate booking revenue classification. See Overview: Booking Other Income Items. If this is a package other income item being charged to the Master, the attendance fields are read-only and display the current package attendance. Updating the package attendance automatically updates the other income quantity.
- Click Save.
- Click the booking name to return to the booking.
Learn more...
Add package other income items to bookings
Associate other income items to booking packages
Edit other income items on bookings