Create package events on bookings
After you enter the attendance for a package, you need to create the package events to add to the booking. You can choose to create all the events on the package or only those requested by your group. You can also associate an event that is already on the booking to the package.
Each package event you add to the booking has a per person price. The total per person package price displays on the Booking Package page.
The revenue from a package event calculates using the event's revenue breakdown. Similar to a menu, the revenue breakdown for a package event is used to calculate the per person price. For example, the revenue breakdown of a dinner can allocate 25.00 to Food and 10.00 to Beverage, resulting in an event price of 35.00 per person. The event revenue breakdown, along with the package attendance, is used to calculate the package revenue from an event.
Any guests who attend an event outside of the package are considered non-package attendees. For those individuals, the event's revenue breakdown is not used to calculate package revenue and taxes. Instead, the actual revenue calculates using the item unit price or menu revenue breakdown. This displays as Non-Package Revenue on the Booking page and as separate line items on the booking check.
To create a package event on a booking
- On the Booking Package Attendance page, click Create Events.
- By default, all events on the package are selected. If needed, clear the check box next to each event you do not want to create on the booking.
- The Start Date of each event calculates based on the Event Create Day designation your administrator entered in Setup. You have two options:
- You can extend the End Date for an event that you want to occur on multiple days. For example, a dinner might occur each evening except for the day the group checks out. With this option, the event is created on each day within the date range.
- You can leave the End Date as is, which defaults to the Start Date. With this option, the event is only created on the first occurrence of the event.
- Click Create Events. The Manage Events page displays.
- Review the event information and consider the following:
- If you extended the End Date, the entire program of events displays.
- If you kept the default End Date, the first occurrence of each event displays. You can then detail each individual event as needed, including adding menus and items.
- If an event classification includes default menus and items, the defaults are automatically added to the package event. See Add menus and items to package events.
- If you add multiple packages to a booking and those packages share common events, Delphi only creates the event once.
- If you extended the End Date, the entire program of events displays.