Manage package attendance on events
Most of the time you do not need to make changes to the attendance on a package event. The attendance automatically calculates based on the package attendance. However, you might need to modify it when:
- You do not want to apply the total package attendance to the event. For example, the event is a breakout session that is attended only by some of the package attendees.
- You want the event to use the package attendance that has been entered for a different day. For example, when you associate an event to the package, the Attendance Day Type defaults to Day of Attd. This is the setting you can use most often, but you can change it if your event needs to use the package attendance for a different day.
Two options on the Booking Package Event page control how the event attendance calculates:
| Option | Description |
|---|---|
| Apply Package Attendance |
|
| Attendance Day Type | This option applies the total package attendance that is defined for the day before the event, the day of the event, or the day after the event. The default setting is determined by the Event Create Day designation your administrator assigned to the package event in Setup. The Apply Package Attendance check box needs to be selected for this attendance value to default. |
If additional guests attend an event outside of the package, those individuals are considered to be non-package attendees. Non-package attendees are charged for the services consumed outside of the package price. You can track non-package attendees on the Booking Event page. For more information, see Manage non-package attendance on events.