Add a property logo to merge templates

Displaying your property logo on contracts and other customer-facing documents is an important part of presenting a professional brand presence. Adding your property logo provides the following benefits:

Only corporate revenue classifications can be used in corporate merge templates. Therefore, if a property has their own revenue classifications, they must create a property-specific template for the BEO, Banquet Check, and Booking Check.

To add a property logo

Before uploading, make sure the logo is the exact size that you want it to display in merge documents. The easiest way we've found is to open a contract or BEO and insert the image. If it's not your preferred size, use an editing application (like Microsoft Paint) to resize it.

  1. Click All Tabs (+) and click Properties.
  2. Click your property name to open the Property page.
  3. Click Edit.
  4. In the Property Logo field, click the Image button.
  5. In the Insert Image window, click Choose File, select your image file, and then click Insert.
  6. Click Save.

To add a property logo to an existing merge document template

  1. Do one of the following:
    • To edit a corporate template, click All Tabs (+) and then click Document Templates. In the View field, select All, and then click Go. Sort by the Master Source column, and then click C to only display corporate templates. (Or create a new list view and use Master Source = Corporate as a filter).
    • To edit property templates, click the Document Templates related list in the Property page.
  2. Click the name of the document template you want to edit. Look for the Template Type that is assigned to the document (Advanced Booking, BEO, etc.).
  3. Click the Notes & Attachments related list. The first attachment listed is the most current template - click the View link in the first row to open it in Word.
  4. Click the Amadeus Merge Addin ribbon, click Amadeus Merge Tool, and log in.
  5. In the merge tool, select the Document Type that you noted in step 2 (Booking, Advanced Booking, BEO, etc.).
  6. In your Word document, place your cursor where you want to insert the logo.
  7. In the merge tool, locate the Property Logo field and click the Insert Field button.

    Document TypeListField Name
    InquiryInquiry FieldsProperty: Property Logo
    BookingBooking FieldsProperty: Property Logo
    Advanced Booking, BEO, Banquet CheckProperty FieldsBooking: Property: Property Logo

    Volume Contract

    Property FieldsProperty: Property Logo

  8. In the Word document, click File > Save As and save to your preferred location.
  9. On the Document Template page, click Attach File in the Notes & Attachments related list. Browse out and select the document that you just saved.
  10. Test your document template by merging it. If you need to make any changes, repeat steps 6-9 until you're happy.
Explore more...

Overview: Merge templates

Create merge templates

Video: Download and install the merge tool

Video: Create your first merge template

Video: Add a merge template and test