Catering Pace report
You can use the Catering Pace report to measure your current pace relative to budget and compare your definite event production to any of the last five years' actuals. Here are some things to keep in mind when you review the report details:
- An administrator needs to first create property budgets for inline budget data to display.
- The report uses the most current event revenue available. The report uses forecasted revenue before the event is marked done and actual revenue after it is marked done. The event revenue budgets shown pertain to the total definite revenue for the month. Individual revenue classifications are not compared.
- This report pertains to property budgets only, not sales goals for individual sales managers.
You can run the Catering Pace report monthly to:
- See changes in event revenue due to new definite business, lost or downgraded business, and revaluations.
- Assess production toward your budget.
- Compare current figures with previous years.
- Assess the available pipeline based on the number of prospect and tentative bookings.
This report is only available with version R40 or higher.
To run the report
- Navigate to Amadeus Reports.
- Under Pace and Productivity, click Catering Pace Report.
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Complete the report criteria.
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Click View Report. The following information displays for each month in the consumption date range:
Search result details
Revenue changes for <<activity date range>> details
New Definite This is the event revenue that turned definite. Lost This is the decrease in event revenue from bookings with status changes to Lost, Cancelled, or Turned Down. Revals This is an increase or decrease in event revenue. For example, a welcome dinner is added to a booking during the activity date range, resulting in a positive revaluation. Or, the expected attendance for an event drops by 10% during the activity date range, resulting in a negative revaluation. Net This is the final change in event revenue. This is calculated by the following formula: (New Definite) - (Lost/Downgrade) +/- (Reval) Definite as of <<activity end date>> details
Total Revenue This is the definite event revenue on the books at the end of the activity date range. This is calculated by the following formula: (Definite revenue at the start of the activity date range) +/- (Net Change)
Act LY - 5Y This is the actual event revenue consumed for the same activity date range last year or up to 5 years ago.
Example: Act LY
- Report month: January
- Report year: 2030
- Activity period: June 1, 2030-June 30, 2030
The report displays the total event revenue on the books for January 2029 as of June 30, 2030.
Example: Act 2Y
- Report Month: January
- Report year: 2030
- Activity Period: June 1, 2030-June 30, 2030
The report displays the total event revenue for January 2028 as of June 30, 2030.
STLY - ST5Y STLY stands for 'Same Time Last Year.' This is the definite event revenue for the same activity in a previous year as of the activity end date up to five years ago.
For example STYL:
- Report month: January
- Report year: 2030
- Activity period: June 1, 2030-June 30, 2030
The report displays the total definite event revenue for January 2029 as of June 30, 2029.
For Example ST2Y:
- Report month: January
- Report year: 2030
- Activity period: June 1, 2030-June 30, 2030
The report displays the total definite event revenue for January 2028 as of June 30, 2028.
Budget This is the budget goal for definite event revenue.
When you group the report by revenue classifications and you have adhoc property budgets, which are anything other than a monthly budget, a üindicates that this revenue classification is part of the total event goal. Use this to verify whether the revenue on the books counts towards the budget.
For example, when creating an adhoc property budget, you select Applies to Food and Applies to Beverage in the Event Goal section. Because we don't know how much of the total revenue needs to be divided between those two classifications, we can't display how much of the budget was achieved by just food or just beverage. So when you run the report, a ü displays in the Food and Beverage rows to remind you that those are part of the goal, but not Rental or AV.
Variance to Budget This is the Definite revenue minus Budget. % (Variance to Budget) This is the Definite revenue divided by Budget. Revenue on the books as of <<activity end date>> details
Tentative This is the total tentative event revenue on the books. Prospect This is the total prospect event revenue on the books. -
To run the Verification Report, select the Month hyperlink. The following information displays for each month in the consumption date range.
Search result details
Revenue changes for <<activity date range>> details
New Definite This is the event revenue that has turned definite. Lost This is the decrease in event revenue from bookings with status changes to Lost, Cancelled, or Turned Down. Revals
This is an increase or decrease in event revenue. For example, a welcome dinner is added to a booking during the activity date range, resulting in a positive revaluation. Or, the expected attendance for an event drops by 10% during the activity date range, resulting in a negative revaluation. Net This is the final change in event revenue. This is calculated by the following formula: (New Definite) - (Lost/Downgrade) +/- (Reval) Post as <<booking name>> details Revenue Type This is the revenue type included in the report. Activity Date
This is the booking activity date that falls within the specified activity date range for the report.
Status
This is the booking status.
Market Segment
This is the market segment of the booking.
Booking Dates
This is the arrival and departure date of the booking.
Total Revenue
This is the total revenue of New Definite, Lost, Revals, and Net.
Food
The is the food revenue of New Definite, Lost, Revals and Net.
Beverage
This is the beverage revenue of New Definite, Lost, Revals and Net.
Audio Visual
This is the audiovisual revenue of New Definite, Lost, Revals and Net.
The data in the report can be delayed by up to 15 minutes. If the data does not match what you expect to see, run the report again.
Next steps
- To export the report data, click Export (
) and select a format. - To scroll through a multipage report, use First Page (
), Previous Page (
), Next Page (
), and Last Page (
). - To change the report zoom, use the Zoom drop-down list.
- To print the report as a PDF, click Print (
). - To use the search field, enter the first few characters of the word you want to find and press Enter or click Find. Click Find Next to view the next instance that matches your search criteria.