Catering Pace report

The content of this page is specific to the Delphi product type. If you are using the Delphi Core product type, click here to access the Delphi Core-specific online help.

You can use the Catering Pace report to measure your current pace relative to budget and compare your definite event production to any of the last five years' actuals. Here are some things to keep in mind when you review the report details:

• An administrator needs to first create property budgets for inline budget data to display.
• The report uses the most current event revenue available. The report uses forecasted revenue before the event is marked done and actual revenue after it is marked done. The event revenue budgets shown pertain to the total definite revenue for the month. Individual revenue classifications are not compared.
• This report pertains to property budgets only, not sales goals for individual sales managers.

You can run the Catering Pace report monthly to:

• See changes in event revenue due to new definite business, lost or downgraded business, and revaluations.
• Assess production toward your budget.
• Compare current figures with previous years.
• Assess the available pipeline based on the number of prospect and tentative bookings.

This report is only available with version R40 or higher.

To run the report

1. Navigate to Amadeus Reports.
2. Under Pace and Productivity, click Catering Pace Report.

3. Complete the report criteria.

   Field	Description
   Beginning Activity Date and Ending Activity Date	Any bookings that were created or modified during the activity date range display. The last calendar month is the most commonly used value for these fields.
   Beginning Consumption Date and Ending Consumption Date	Any events that are in-house during this date range display. The most commonly used range is the first day of last month through the end of booking time. Consumption refers to the actual dates that revenue is generated, regardless of the booking's arrival and departure dates. For example, if a booking is in-house December 29–January 2, and you run the report using a consumption date range of December 1–December 31, only those events on December 29-31 display. Examples of how you can set the activity and consumption date ranges for this report include: To see activity that took place in the month for the month, set both date ranges the same. To see activity that took place last month for future groups, set the activity date range to last month and the consumption date range to the end of booking time.
   Compare To	This is based on the date parameters you select for the Beginning and Ending Activity or Consumption Dates. The report displays the data for the same date range from last year or up to 5 years ago.
   Properties	Select the properties to include. You can only select the properties that you have access to.
   Users	Select the users to include. Booking changes made by these users during the activity date range display. The report defaults to all users.
   User Role	Select which user role to include: Booked By, Catering Manager, or Service Manager. Only the activities of the users with this role display. Booked By is selected by default.
   Revenue Types	By default, all Banquet and Catering bookings that meet your search criteria display. If needed, select to include only those bookings classified as Banquet or Catering, or In House.
   Booking Market Segments	By default, all market segments display.
   Booking Types	By default, all booking types display.
   Revenue Classifications	By default, all revenue classifications display.
   Group By	By default, Revenue Type is selected.
   Show Section	By default, both Detail and Summary are selected.
   Show Event Revenue Detail	When 'Yes' is selected, the event revenue for each month in the consumption date range is broken down into the individual parent revenue classifications. This displays all revenue streams in more detail.
   Show Detail	By default, Expanded is selected.

4. Click View Report. The following information displays for each month in the consumption date range:

   Revenue changes for <<activity date range>>
   New Definite	This is the event revenue that turned definite.
   Lost	This is the decrease in event revenue from bookings with status changes to Lost, Cancelled, or Turned Down.
   Revals	This is an increase or decrease in event revenue. For example, a welcome dinner is added to a booking during the activity date range, resulting in a positive revaluation. Or, the expected attendance for an event drops by 10% during the activity date range, resulting in a negative revaluation.
   Net	This is the final change in event revenue. This is calculated by the following formula: (New Definite) - (Lost/Downgrade) +/- (Reval)
   Definite as of <<activity end date>>
   Total Revenue	This is the definite event revenue on the books at the end of the activity date range. This is calculated by the following formula: (Definite revenue at the start of the activity date range) +/- (Net Change)
   Act LY - 5Y	This is the actual event revenue consumed for the same activity date range last year or up to 5 years ago. Example: Act LY Report month: January Report year: 2030 Activity period: June 1, 2030-June 30, 2030 The report displays the total event revenue on the books for January 2029 as of June 30, 2030. Example: Act 2Y Report Month: January Report year: 2030 Activity Period: June 1, 2030-June 30, 2030 The report displays the total event revenue for January 2028 as of June 30, 2030.
   STLY - ST5Y	STLY stands for 'Same Time Last Year.' This is the definite event revenue for the same activity in a previous year as of the activity end date up to five years ago. For example STYL: Report month: January Report year: 2030 Activity period: June 1, 2030-June 30, 2030 The report displays the total definite event revenue for January 2029 as of June 30, 2029. For Example ST2Y: Report month: January Report year: 2030 Activity period: June 1, 2030-June 30, 2030 The report displays the total definite event revenue for January 2028 as of June 30, 2028.
   Budget	This is the budget goal for definite event revenue. When you group the report by revenue classifications and you have adhoc property budgets, which are anything other than a monthly budget, a üindicates that this revenue classification is part of the total event goal. Use this to verify whether the revenue on the books counts towards the budget. For example, when creating an adhoc property budget, you select Applies to Food and Applies to Beverage in the Event Goal section. Because we don't know how much of the total revenue needs to be divided between those two classifications, we can't display how much of the budget was achieved by just food or just beverage. So when you run the report, a ü displays in the Food and Beverage rows to remind you that those are part of the goal, but not Rental or AV.
   Variance to Budget	This is the Definite revenue minus Budget.
   % (Variance to Budget)	This is the Definite revenue divided by Budget.
   Revenue on the Books as of <<activity end date>>
   Tentative	This is the total tentative event revenue on the books.
   Prospect	This is the total prospect event revenue on the books.

The data in the report can be delayed by up to 15 minutes. If the data does not match what you expect to see, run the report again.

Next steps

• To export the report data, click Export () and select a format.
• To scroll through a multipage report, use First Page (), Previous Page (), Next Page (), and Last Page ().
• To change the report zoom, use the Zoom drop-down list.
• To print the report as a PDF, click Print ().
• To use the search field, enter the first few characters of the word you want to find and press Enter or click Find. Click Find Next to view the next instance that matches your search criteria.

Learn more...

Overview: Reports

Print and email reports on the Amadeus Reports tab

Create sales goals

Productivity report