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Catering Pace report

Using the Catering Pace report, you can measure your current pace relative to budget and compare your definite event production to any of the last five year's actuals. Here are some things to keep in mind when you're reviewing the report details:

To display inline budget data in the Pace report, an administrator must first create property budgets.
The report uses the most current event revenue available: forecast revenue before the event is marked done and actual revenue after it is marked done. The event revenue budgets that are displayed pertain to the total definite revenue for the month—you won't see a comparison against individual revenue classifications.
This report pertains to property budgets only, not sales goals for individual Sales Managers.

You should run the Catering Pace report monthly to do the following:

See changes in event revenue due to new definite business, lost/downgraded business, and revaluations.
Assess production toward your budget.
Compare current figures with previous years figures.
Assess the available pipeline based on the number of prospect and tentative bookings.

This report is only available if you have R40 or later.

To run the report

Navigate to Amadeus Reports.
Under Pace & Productivity, click Catering Pace Report.

Complete the report criteria.

Beginning/Ending Activity Date	Any bookings that were created or modified during the activity date range will be included in the report. Activity date range is typically last month.
Compare To	Based on the date parameters selected for Beginning/Ending Activity Date or Beginning/Ending Consumption Date the report will display the data for the same date range from last year or up to 5 years ago. For example: If consumption dates are 1st June 2023 to 31st May 2024 then last year would be 1st June 2022 to 31st May 2023. If consumption dates are 1st Jan 2023 to 31st Dec 2023 then 2 years ago would be 1st Jan 2021 to 31st Dec 2017.
Beginning/Ending Consumption Date	Any events that are in-house during this date range will be included in the report. Consumption date range is typically the first day of last month through the end of booking time. Consumption refers to the actual dates that revenue is generated, regardless of the booking's arrival and departure dates. For example, if a booking is in house December 29 – January 2, and you run the report using a consumption date range of December 1 – December 31, only those events on Dec. 29, Dec. 30, and Dec. 31 will be included. Here are a few examples of how you might set the activity and consumption date ranges for this report. To see activity that took place in the month for the month, set both date ranges the same. To see activity that took place last month for groups that will be in house anytime in the future, set the activity date range to last month and the consumption date range to the end of booking time.
Properties	By default, all properties will be included in the report. If needed, select only those properties you want to report on.
Users	Booking changes made by these users during the activity date range will be included in the report. Typically, the Catering Pace report is run for all users (the default setting); however, you can select specific users to run it against.
User Role	Activity from users in this booking role will be included in the report: Booked By (default), Catering Manager, or Service Manager.
Revenue Types	By default, all Banquet and Catering bookings that meet your search criteria will be included in the report. If needed, select to include only those bookings classified as Banquet or Catering, and/or In House
Booking Market Segments Booking Types	By default, all market segments and booking types are included.
Revenue Classifications	By default, all revenue classifications are included.
Group by	By default, Revenue Type is selected.
Show Section	By default, both Detail and Summary are selected.
Show Event Revenue Detail	When selected, the event revenue for each month in the consumption date range will be broken down into the individual parent revenue classifications and displayed on the report. This includes Food, Beverage, Resource, Audio Visual, Administrative Charge, Other, Function Room Rental, and any other active parent revenue classifications. This allows you the ability to view all revenue streams in more detail.
Show Detail	By default, Expanded is selected.

Click View Report The following information is displayed for each month in the consumption date range:

Revenue changes for <<activity date range>>
New Definite	Event revenue that turned definite during the activity date range.
Lost	The decrease in event revenue from bookings whose status changed to Lost, Cancelled, or Turned Down during the activity date range.
Revals	An increase or decrease in event revenue during the activity date range. For example, a welcome dinner is added to a booking during the activity date range, resulting in a positive reval. Or, the expected attendance for an event drops by 10% during the activity date range, resulting in a negative reval.
Net	The final change in event revenue during the activity date range. (New Definite) - (Lost/Downgrade) +/- (Reval)
Definite as of <<activity end date>>
Total Revenue	Definite event revenue on the books at the end of the activity date range. Event Revenue: (Definite revenue at start of activity date range) +/- (Net Change)
Act LY - 5Y	Actual event revenue consumed for the same activity date range last year or up to 5 years ago. Example: Act LY Report month: January Report year: 2020 Activity period: June 1, 2020 - June 30, 2020 Report displays the total event revenue on the books for January 2019 as of June 30, 2020. Example: Act 2Y Report Month: January Report year: 2020 Activity Period: June 1, 2020 - June 30, 2020 Report displays the total event revenue on the books for January 2018 as of June 30, 2020.
STLY - ST5Y	(Same Time Last Year) Definite event revenue on the books for the same activity in a previous year as of the activity end date up to 5 years ago. For example STYL: Report month: January Report year: 2020 Activity period: June 1, 2020 - June 30, 2020 Report displays the total guestrooms on the books for January 2019 as of June 30, 2019. For Example ST2Y: Report month: January Report year: 2020 Activity period: June 1, 2020 - June 30, 2020 Report displays the total guestrooms on the books for January 2018 as of June 30, 2018.
Budget	Budget goal for definite event revenue. When you group the report by Revenue Classifications and you have adhoc property budgets (anything other than a monthly budget), a üindicates that this revenue classification is part of the total event goal. This makes it easy to see if the revenue on the books counts towards the budget or not. For example, when creating an adhoc property budget, you select Applies to Food and Applies to Beverage in the Event Goal section. Because we don't know how much of the total revenue should be divided between those two classifications, we can't display exactly how much of the budget was achieved by just food or just beverage. So when you run the report, a ü will display in the Food and Beverage rows to remind you that those are part of the goal, but not Rental or AV.
Variance to Budget	Definite - Budget
% (Variance to Budget)	Definite / Budget
Revenue on the Books as of <<activity end date>>
Tentative	Total tentative event revenue on the books at the end of the activity date range.
Prospect	Total prospect event revenue on the books at the end of the activity date range.

The data in the report may be delayed by up to 15 minutes. If the data doesn't match what you'd expect to see, please run the report again in a few minutes.

Here are a few additional things you can do after you've run the report:

To export the report data to Excel, PDF, CSV, or another supported file format, use the Export picklist.
To scroll through a multi-page report, use the First Page , Previous Page , Next Page , and Last Page buttons.
To change the report zoom, use the Zoom picklist.
To print the report as a PDF, use the Print button.
To use the search field, enter the first few characters of the word you want to find (for example, the booking post as) and press Enter or click Find. Click Next to view all instances that match your search criteria.

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