Adding a new property
As a new customer, you can create your own property as soon as you receive your login. In a matter of minutes, you can enter your property details, guestroom inventory, even function space. If you're a current customer and need to add a new property to an existing org—keep reading, you're in the right place.
Version R42 or higher is required. Also, do not add your own property if you are migrating data from another sales & catering system or purchasing a new property services package—Amadeus will add the property for you. In this case, skip this lesson and move on to Guestrooms (or Function rooms if you don't have guestrooms).
Before you start
Before creating a new property, gather all of the information you need.
Front Office
- Guestroom names
- Room type codes
- Inventory by room type
- Currency
Confirm which currency they use in their Property Management System (PMS) and make sure you select the same one. If you select the wrong currency when creating your property it can't be changed, so it's important to confirm this beforehand.
Food and Beverage
- Function room names
Make sure you understand which rooms can be divided and sold separately with air walls, and if there are rules about grouping space together, like always blocking the foyer when you sell the ballroom.
- Function room dimensions including length, width, ceiling height, and access height (the tallest door)
- Capacities for each room and each setup style (classroom, rounds of 10, theater, etc.)
Make sure you have enough licenses for any new users you'll be adding. Go to Setup > Company Information > User Licenses to see how many are available. You need Salesforce licenses to create corporate admins, and Salesforce Platform licenses to create all other types of users. To purchase additional licenses, contact Amadeus Sales.
Video Demonstration
Watch this video for step-by-step instruction on how to enter a new property. You'll be surprised how easy it is.
Access
Corporate administrators automatically have access to create new properties. If you want to share that responsibility with property administrators, go to Amadeus Settings and select Allow Property Administrators to create new properties.
Adding a new property
When you're ready, click the Properties tab, and then click the New button.
Follow the inline instructions in the New Property Setup pages to enter your property's details, guestrooms, and function rooms. As you progress through each step, the instructions update and guide you—similar to a GPS.
You'll first enter basic property details, then guestrooms and function space. If you don't have all of the exact information right now, don't fret—you can finesse all of this information later on the Property page. When you've finished all of the steps, you'll land on the page for your new property. That's the perfect place to access all of the other areas you need to complete before your team logs in.
Default setup values
When you add your own property, we want you to be able to log in and get to work as soon as possible. To assist with that, we provide a list of industry standard values that you can use as a starter kit. Setup values are the options that can be selected in fields that are used for reporting, such as market segments, booking types, lead sources, etc.
If you're adding the very first property to a new org, we insert corporate setup values, which will be used by all properties. Before anyone starts adding information to the system, you'll want to make sure that these meet your company's reporting needs. You'll learn how to customize these picklist values in the Setup Values lesson.
Summary
With a bit of preparation, you'll have your new property added and the team booking business in no time. Remember, if you are migrating data from another sales and catering system or you purchased a services package from Amadeus—your property will be created for you. Let's move on to the next lesson to learn about managing guestroom inventory.
Next Topic > Guestrooms