Availability
Whether you want to check availability for guestrooms or function space—you've come to the right place.
To get started, enter the group's arrival date or event start date and click Refresh 
.
If you have space available, book it! In the Daily Information section, click the group's arrival and departure dates and then click +Booking. (The button will display after you've selected the dates.)
The Availability page is divided into three sections:
- Daily Information displays your property's guestroom inventory. The Total Available row shows the total number of available rooms at your property for a specific date. Group Available is the total number of rooms available to sell to groups. Why are these numbers different? Even though your system is not interfaced with a property management system, you can still set aside a portion of your inventory for non-group rooms—we call that transient protected. The Transient Protected row displays the number of rooms set aside for the front desk to sell—and those rooms are removed from Group Available. Your property administrator enters the Minimum Acceptable Rate, Budgeted Rate, Budgeted Rooms, and Transient Protected numbers in the Run of House type of the Guestrooms section in Setup.
- Guestroom Bookings displays a list of bookings with room blocks during the selected date range. To see each group's average rate and total rooms, use the scroll bar under the first column. Click a booking to edit its room block or any other details. You can also right-click and select Open Link in New Tab if you don't want to lose your place on the Availability page.
- The Function Diary displays the events that are blocked in each function room for the selected date range. To check availability on a particular day, click the date column—this zooms the diary to a 3-day view. Click again for an hourly view. Ready to block an event? Locate the function room and time, and then double-click to create the event right there in the Diary.
You can also create a booking from the Account or Contact page, which is nice because it automatically links the booking to that record and saves you a step.