Navigate the Function Diary
The content of this page is specific to the Delphi Core product type. If you are using the Delphi product type, click here to access the Delphi-specific online help.
The Function Diary has several tools and visual indicators to help you work with the events that are blocking function space at your property. On the left side of the diary, you can see a list of function rooms at the properties you have selected. The right side of the diary displays the events that are blocking space in those rooms.
Function rooms
The left side of the Function Diary shows you all the function rooms at the selected properties. Click the arrow next to a property to expand or collapse the list of function rooms. You can also click a function room to open the Function Room page and view the details. Here are some additional tools to help you work with the Function Diary.
Function room icons
| Icon details | |
|---|---|
Indivisible Room ( ) |
Indivisible function rooms cannot be divided into smaller rooms but can be combined with other function rooms to create a combination room. For example, Ballroom A is one section of the Grand Ballroom. |
Combination Room ( ) |
Combination rooms consist of smaller function rooms. For example, the Grand Ballroom is a combination of Ballroom A, Ballroom B, and Ballroom C. |
Blocked as part of a combination room
Rooms that are a part of a blocked combination room display the blocked event in a lighter shade to indicate these rooms are also unavailable.
Unassigned function room
Events that do not have an assigned function room display in the Unassigned row in the Function Diary. Some of these events might have been sent to the Unassigned room due to a conflict. To ensure these events block space at the property, they need to be moved out of Unassigned and into an available function room. See Resolve booking event conflicts. Do not make any changes to this virtual function room.
You can choose to display or hide the Unassigned row with the Hide Unassigned Function Rooms in Diary option on the Amadeus User Settings page. You can also right-click in the Function Room column and select or clear the Hide Unassigned Function Rooms checkbox.
Right-click options for function rooms
Right-click anywhere in the function room area of the diary to use these options.
| Right-click option details | |
|---|---|
| View Availability - <Property Name> | This option opens the diary for that property in a new browser tab. This option is only available when you right-click a property name. |
| Hide Unassigned Function Rooms | Select this option to hide the Unassigned row. If the row is already hidden, clear the option to display the row. |
| Collapse All | Select this option to collapse all the rows under a property. |
| Expand All | Select this option to display all the rows under a property. |
Events
On the right side of the Function Diary, you can see the events for the selected date and properties. Several visual indicators help you manage events using the diary. Here are some additional tools to help you work with the Function Diary. You can also use the Quick Create window to create and edit events directly in the diary.
Event colors
By default, events are color-coded according to their status.
Event labels
Events are labeled with their name by default.
Event tooltips
Tooltips display event details on the Function Diary. When you hover over an event, the tooltip window displays some information by default. This information includes: Event Time, Event Time With Turn Times, Event Name, Booking, Event Status, and Booking Owner.
Event setup and teardown times
Setup and teardown times indicate the amount of time needed before and after an event to set and clear the room. These times are shown as diagonally striped extensions of the blocked space.
Right-click options for events
Right-click an event in the diary to use these options.
| Right-click option details | |
|---|---|
| Edit | This option displays the Quick Create window where you can modify the event details. |
| View | This option displays the Booking Event page where you can view and edit the event details. |
| Manage Events | This option displays the Manage Events page where you can enter additional information about the event. |
| Manage Menus and Items | This option displays the Manage Menus and Items page where you can work with the event's BEO. |
| Delete | This option deletes the event from the booking. |
These options are available when you right-click a blank space in the diary.
| Right-click option details | |
|---|---|
| Zoom In and Zoom Out | These options increase or decrease the size of the events in the diary. These options are only available in the '1 Day' view. |
| Refresh | Select Refresh to display the most current information. |