For many properties, the accounts receivable invoices make up a large part of their bookkeeping. All invoices, that have been checked out with a debit payment are directly transferred into the accounts receivable module. The accounts receivable module manages open posts. Assigning an A/R number within the company relation profile means that the company has met the required credit standards set by the property to allow direct billing after the stay has been completed.
Prerequisites
Make sure the accounts receivable module is activated via this path: Settings > Options > Modules > Accounts receivable.
To add the a/r number in the company profile
- From the home page, do one of the following to open the seek page:
Press CTRL+B on your keyboard.
Click Relation in the top bar and select Company and then Company.
-
Modify the fields as appropriate.
Company seek details Comp Name
Enter the company name.
Zipcode
Enter the zip code of the company.
Street
Enter the address of the company.
City
Enter the city of the company.
Country
Enter the country of the company.
A/R Number
Enter the accounts receivable number of the company.
Bank Account
Enter the bank account name.
Comp Number
Enter the company profile number.
Account Code
Enter the account code.
Vat Number
Enter the VAT number of the company.
-
Click Confirm (
). The Browse company page displays. - Do one of the following to display the company profile.
Select the appropriate company and click Confirm (
).Double-click the appropriate company.
-
Click Debitor (
). A PMS message displays asking to create the A/R number.The number can be manually entered or auto assigned by the PMS. This depends on what is set up in: Settings > Options > Relations > Manual AR numbering.
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Do one of the following:
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Click Ok to create the A/R number.
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Click Cancel to discard your changes.
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