Enter transactions
Transactions are the charges and payments associated with a booking and its events. Using the New button in the Billing & Deposits (Transactions) section, you can create individual charge and payment records. As you enter transactions, the Transactions Balance (Calculated) section of the Booking page displays a running total of all charges and deposits along with the current balance due.
Booking charges can be merged into your group sales contract. Payments recorded against individual events are reflected on the banquet check.
Instead of manually creating charge records on a booking, you can use the Create Deposits button to have the system create a deposit schedule for you.
To enter a transaction
- In the Billing & Deposits (Transactions) section on a booking or booking event, click New.
- Indicate whether the new transaction is a Deposit Charge or Deposit Payment.
- Complete the fields on this page, as needed.
- Do one of the following:
- Click Save to save your changes.
- Click Save & New to save your changes and record another transaction.
- Click Cancel to discard your changes without saving.
| Details | |
| Amount | The amount due or the amount paid |
| Transaction Type | Charge or Payment This field can't be edited after a transaction has been saved. |
| Transaction Date | The date the payment is due or payment was made. |
| Charge Type | Applicable only to charges. Defined by your administrator (for example, Deposit with Contract, Second Deposit, and Final Deposit). |
| Payment Type | Applicable only to payments. Defined by your administrator (for example, Direct Bill, Check, and Credit Card). |
| Card Type | Applicable only to payments. Defined by your administrator (for example, Visa, MasterCard, American Express). |
| Check Number | Applicable only to payments |
| Reference Number | Applicable only to payments |
| Additional Information | |
| Name | Defaults to the Transaction Type, Charge Type (if applicable), and Amount. You can modify the name, if needed. |
| Booking | The name of the booking associated with the transaction. Booking charges can be merged into the group sales contract. |
| Booking Event | The name of the booking event associated with the transaction (if applicable). Event payments are reflected on the banquet check. |
| Property Name | Do not change. |
| Owner | The person who created the transaction record. |
| Comments | |
| Comments | Additional information related to the charge or payment. |
| System Information | |
| Created By/Last Modified By | The person who created/modified the record and the related time stamp. |