Enter transactions
The content of this page is specific to the Delphi product type. If you are using the Delphi Core product type, click here to access the Delphi Core-specific online help.
Transactions are the charges and payments added to a booking and the associated events. Use the New Transaction button to record the payments you receive. Payments can be entered on the booking or the associated events. All payments are reflected in the Transactions Balance (Calculated) section of the Booking page. This section is used to see the current balance due.
Booking charges can be merged into your group sales contract. All payments display on the booking check. However, only payments recorded for individual events display on the event's banquet check.
Instead of manually creating charge records on a booking, you can use the Create Deposits button to have the system create a deposit schedule for you.
To enter a transaction
- In the Deposits (Transactions) section on a booking or booking event, click New.
- Indicate whether the new transaction is a Deposit Charge or Deposit Payment.
- Complete the fields on this page as needed.
Field Description Charge Details Amount This is the amount due or the amount paid Transaction Date This is the date the payment is due or the payment was made. Charge Type This is the type of charge. These values are defined by your administrator. This field only applies to charges.
Payment Type This is the type of payment. These values are defined by your administrator. This field only applies to payments.
Card Type This is the type of credit card used. These values are defined by your administrator. This field only applies to payments.
Check Number If your client paid by check, this is the check number. This field only applies to payments.
Reference Number This is the reference number for the payment. This field only applies to payments.
Transaction Type This indicates whether the transaction is a Charge or a Payment. This field cannot be edited.
Booking This is the name of the booking associated with the transaction. Property This is the name of the property associated with the transaction. Do not change this value. Name This field defaults to the Transaction Type, Charge Type, and Amount. You can modify the name if needed. Owner This is the person who created the transaction record. Display on Banquet Check Booking Event This is the name of the booking event associated with the transaction. Only payments with this field populated display on the banquet check. This field only applies to payments.
Comments Comments This field displays additional information related to the charge or payment. - Do one of the following:
- Click Save to save your changes.
- Click Save & New to save your changes and record another transaction.
- Click Cancel to discard your changes without saving.