Create deposit schedules
The content of this page is specific to the Delphi product type only. If you are using the Delphi Core product type and want to learn more about the Delphi product type, contact your sales representative.
If you require a series of payments before a booking's arrival date, you can use the Create Deposits page. This page is used to calculate and build a deposit schedule based on the booking revenue. The deposits display as individual Charge records in the Billing & Deposits (Transactions) section of the booking, and can be merged into your documents. Then, when you receive a payment, you can enter a transaction on the Booking page.
Additional information:
- Other income and event revenue are calculated using the most current attendance values provided.
- If the revenue figures change on the booking, your deposit schedule does not automatically update to reflect the new numbers. If you need to create a new schedule due to revenue changes, delete the original deposits and then create a new deposit schedule.
To create a deposit schedule
- Navigate to the Billing & Deposits (Transactions) section of the Booking page, and click Create Deposits. The left side of the page displays your corporate revenue classifications and the revenue allocated to each. Revenue from a property revenue classification is included in its corporate parent. By default, only the revenue classifications used on the booking are selected.
- Clear any selections you do not want to include in your deposit calculations. Your selections are used to display the Total Selected Revenue, which might not be the same as the Grand Total on the booking. The right side of the page displays your property's charge types. You can use each charge type only once in the same deposit schedule. If you need additional charge types, your administrator can create them.
- Do one of the following:
- Enter the percentage of the deposit in the % of Total field next to each applicable charge type. For example, if your property requires a 10% deposit with the signed contract, enter '10.' The Amount is automatically calculated for you.
- Enter the numerical amount of the deposit in the Amount field next to each applicable charge type.
- Assign a due date for the deposit in the Transaction Date field. You can use the booking's arrival, decision due, and cutoff dates that display below the grid as guidelines.
- Select the type of revenue to use in the Generate Transactions Based On field. The amounts are adjusted if you change your selection. See the below table for details on each option.
Revenue Event revenue calculation Guestroom revenue calculation Forecasted This is the average check of each event classification. This equals the number of forecasted rooms multiplied by the exclusive rate. Blended If an event is marked Done, this is the value of the menus and items. If an event is not marked Done, this is the average check value.
If pickup is marked Complete, this equals the number of picked up rooms multiplied by the exclusive picked up rate. If pickup is not marked complete, this equals the number of blocked rooms multiplied by the exclusive rate.
Exclusive This is the actual revenue. The actual revenue is the exclusive price of menus and items on events whether they are marked Done or not. If pickup is marked Complete, this equals the number of picked up rooms multiplied by the exclusive picked up rate. If pickup is not marked complete, this equals the number of blocked rooms multiplied by the exclusive rate.
Inclusive - This option only displays if inclusive pricing is enabled This is the actual revenue. The actual revenue is the inclusive price of menus and items on events whether they are marked Done or not. If pickup is marked Complete, this equals the number of picked up rooms multiplied by the inclusive picked up rate. If pickup is not marked complete, this equals the number of blocked rooms multiplied by the inclusive rate.
- Click Save.
If you already have a deposit schedule on the booking, the new deposit schedule does not replace the existing schedule. To create a brand new deposit schedule for the booking, you need to delete the existing deposit records.