Overview: Transactions
Transactions are the charges and payments added to a booking and its events. These records are displayed in the Billing & Deposits (Transactions) section of the Booking page and the Booking Event page.
Charges
The deposits your property requires prior to a booking's arrival are recorded as charges. Your administrator defines the different charge types that are used at your property (for example, Deposit with Contract, Second Deposit, and Final Deposit). This information can be merged into your group sales contracts for billing purposes. To enter a booking's charges, you have two options. You can manually create the individual charges for a booking, or you can have the system generate a deposit schedule for you. As you add charges to a booking, you'll see them reflected in the Transactions Balance (Calculated) section of the Booking page.
Payments
Record the payments you receive using the New Transaction button in the Billing & Deposits (Transactions) section. Payments can be entered on the booking or its events. Your administrator defines the different payment types that are used at your property (for example, Direct Bill, Check, and Credit Card). Like charges, all payments are rolled up into the Transactions Balance (Calculated) section of the Booking page, providing you with a quick way to see the current balance due. Payments entered on an event are also reflected on the banquet check.