Create volume contract periods manually

You can manually define the time periods in a volume contract using the Periods section of the Volume Contract Detail page. You must be the volume contract owner to add periods.

Delphi can also create volume contract periods automatically for you.

To create volume contract periods manually

1. In the Volume Contracts section on an account or contact, click the contract name.
2. In the Periods section, click New. The New Volume Contract Period page displays the name of the current volume contract.

3. Complete the fields on this page as appropriate.

   Depending on your experience, either an asterisk or a red bar indicates a mandatory field. These fields need to be complete before you can save the record.

   Information details
   Volume Contract	Enter the name of the volume contract.
   Name	Enter the name of the period. The most common value for this field is the period start and end dates. This value must be unique.
   Period	Enter another value to identify the period. The most common value for this field is a number.
   Period Start Date and Period End Date	Enter the period start and end dates.
   Contracted and forecasted information details
   Contracted Rooms	Enter the number of guestrooms the client has contracted for the period.
   Contracted Rate	Enter the contracted guestroom rate for the period.
   Contracted Room Revenue	How is Contracted Room Revenue calculated?Contracted Room Revenue = Contracted Rooms x Contracted Rate.
   Contracted Total Revenue	How is Contracted Total Revenue calculated?Contracted Total Revenue = Contracted Room Revenue + any additional revenue.
   Forecast Rooms	Enter the number of guestrooms the client has guaranteed for the period.
   Forecast Rate	Enter the estimated guestroom rate for the period.
   Forecast Room Revenue	How is Forecast Room Revenue calculated?Forecast Room Revenue = Forecast Rooms x Forecast Rate.
   Forecast Total Revenue	How is Forecast Total Revenue calculated?Forecast Total Revenue = Forecast Room Revenue + any additional revenue.
   Actuals information details
   Actual Rooms	This is the number of guestrooms picked up during the period. This field automatically populates as you enter pickup.
   Actual Rate	This is the average rate of the guestrooms sold during the period. This field automatically populates as you enter pickup. How is Actual Rate calculated? Actual Rate = Pickup Revenue / Pickup Rooms quantity.
   Actual Room Revenue	How is Actual Room Revenue calculated? Actual Room Revenue = Actual Rooms x Actual Rate.
   Actual Total Revenue	How is Actual Total Revenue calculated? Actual Total Revenue = Actual Room Revenue + any additional revenue.

4. Click Save.
5. Repeat these steps for each additional period as needed.

The forecast revenue is calculated for each period. This information, along with the number of forecast rooms, displays in the Revenue Information section of the Volume Contract Detail page.

Learn more...

Overview: Volume contract periods

Edit volume contract periods

Delete volume contract periods