Edit volume contract periods
The system can automatically create volume contract periods for you. However, you might need to use the Volume Contract Period Edit page to enter each period's date range and forecasted room quantity, rate, and revenue.
You must be the volume contract owner to edit the periods.
When you enter pickup for the volume contract, the system automatically fills in the Actual Rooms, Actual Rate, and Actual Revenue fields for the period.
To edit a volume contract period
- In the Volume Contracts section on an account or contact, click the contract name.
- In the Periods section of the volume contract, click Edit next to the period. The Volume Contract Period Edit page displays.
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Modify the fields on this page as appropriate.
Depending on your experience, either an asterisk or a red bar indicates a mandatory field. These fields need to be complete before you can save the record.
Information details Volume Contract Enter the name of the volume contract.
Name Enter the name of the period. The most common value for this field is the period start and end dates.
This value must be unique.
Period Enter another value to identify the period. The most common value for this field is a number.
Period Start Date and Period End Date Enter the period start and end dates.
Contracted and forecasted information details Contracted Rooms Enter the number of guestrooms the client has contracted for the period.
Contracted Rate Enter the contracted guestroom rate for the period.
Contracted Room Revenue Contracted Total Revenue Forecast Rooms Enter the number of guestrooms the client has guaranteed for the period. Forecast Rate Enter the estimated guestroom rate for the period. Forecast Room Revenue Forecast Total Revenue Actuals information details Actual Rooms This is the number of guestrooms picked up during the period. This field automatically populates as you enter pickup. Actual Rate This is the average rate of the guestrooms sold during the period. This field automatically populates as you enter pickup. Actual Room Revenue Actual Total Revenue - Click Save.
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Overview: Volume contract periods
Create volume contract periods automatically