Work with room plans
The Events page lets you create, modify, and delete room plans for an event.
Some room plans may have required multiple versions to find the perfect design. Differentiating between these various designs by the plan name can be challenging. If you'd like to see thumbnail images of your room plans instead, click the Thumbnail 
icon in the upper-right corner of the page. This makes it easy for you to quickly find a particular room plan without have to open each and every one. You can always return to the list view by clicking the List 
icon. Delphi Diagramming remembers your selection the next time you open the page.
When Delphi Diagramming is integrated with your property's sales and catering system and you click View Diagram, you'll bypass the Booking page and go directly to the room plan. Click the Bookings breadcrumb to open the Bookings page. See Overview: Integrations.
To create a room plan
- On the Bookings page, click a booking to open it.
- Click Create Room Plan to create the first room plan or Add Room Plan
to add an additional room plan to the event. - Enter a Plan Name.
- Do one of the following:
- To create a new room plan using the room shown, click Create Room Plan.
- To create a new room plan using a different room, click Change, locate the room, and then click the Create Room Plan button at the bottom of the window.Learn more.
By default, the list only shows function rooms that can accommodate your event’s attendance and preferred room setup. Availability isn't considered when displaying room results. If you don't see the function room you want, enter its name, click Search
, and select the room in the search results. You can also do the following:- To return to the complete list of rooms that meet your event requirements, clear the search field and click Search again.
- To view all function rooms regardless of their capacities and setup options, clear the Filter by Attendees check box.
- To create a room plan from another existing source, refer to the Importing Room Plans topic.
- The Room Plan Canvas page opens. Continue with Designing Room Plans.
To send room plans
- On the Bookings page, use the filters to search for the room plans you want to send.
- Click Share
. The Bulk Diagram Sharing pop up window opens. - Click the arrows
to expand the Bookings and Events and select each room plan that you want to send. - Under Invite people, enter the email address of each person you want to send the diagrams to, separating with a semicolon.
- Under Comments, enter your message for the email body. Select Include pictures, Include Document links, and Include 3D sharing if applicable. The maximum total file size limit is 10 MB.
- Click Share to send the email. Recipients will receive a view-only image of the room plans and, if selected, links to their 3D virtual tours.
To modify a room plan
- On the Bookings page, click a booking to open it.
- Do one of the following
- To change the room plan name, hover over the room plan and click the Edit
icon. Update the name as needed and then click Save Changes. - To modify the room plan, click the room plan's name. Continue with Designing Room Plans.
- To change the room plan name, hover over the room plan and click the Edit
To copy a room plan
-
On the Bookings page, click a booking to open it.
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Hover over the room plan and then click Copy Room Plan.
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In the Copy Room Plan window, enter the new plan name.
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Click OK.
To delete a room plan
- On the Bookings page, click a booking to open it.
- Hover over the room plan and then click Delete
. - Click Delete Room Plan to confirm the deletion.
You can only delete the room plan through Delphi Diagramming when it's integrated with your property's sales and catering system.