Batch merge booking documents

1. Open the booking with the BEOs or banquet checks you want to compile into a single document.

   To see a list of the BEOs and banquet checks that exist for the booking, navigate to the Documents section.

2. Do one of the following to open the Create Batch Merge Document for Booking page:

   • Click Batch Merge at the top of the Booking page.

   • Click Manage Events. On the toolbar, click BEO() and select Batch Merge.

     This option only applies to batch merging BEOs.

3. Under Choose Merge Type, provide the following information:

   Field	Description
   Merge Type	Select BEO or Banquet Check.
   Merge Template	Select the template of the documents. If one of the documents uses a different template, you need to remove it from the batch to avoid formatting issues.
   Mark BEO as Distributed	Select this option if you want the BEOs to be marked as distributed in the Booking Documents section of the booking. This option is not used often when batch merging on a booking.
   Include Diagrams	This checkbox displays if your property is integrated with Delphi Diagramming. When selected, all room plan diagrams are included in your BEO batch merge. Options including diagram exclusion and print orientation are managed in Delphi Diagramming. For more information, see Delphi Diagramming Online Help. This feature is available with version R54 and higher.
   Output File Format	Select Word or PDF. Follow your property's standards.
   Language and Secondary Language	These display when you have access to at least one alternate language. To create a single language document, select the appropriate Language and leave Secondary Language set to None. To create a bilingual document, leave Language set to Default and select the appropriate Secondary Language. For additional information, see Merging booking documents in alternate languages.
   Locale	This displays when you have access to at least one alternate language. The locale controls the translation of date text and the currency format used in the document. Time formats, date formats, and currency symbols are not affected by this field. For additional information, see Merging booking documents in alternate languages.
   Alternate Currencies	This field is only available if your org has enabled the alternate currencies feature and your merge templates are configured to display another currency. To create a document that displays in an additional currency, select the appropriate currency from the list. If you want your document to only display in your property's default currency, leave this field blank.

4. Under Enter Search Criteria, use the criteria fields to search for the BEOs or banquet checks to include in the batch.

   Field	Description
   Property	This displays all properties that have BEOs and banquet checks on the booking.
   Distributed Options	Use this field to search for all BEOs, distributed BEOs only, or undistributed BEOs only. This list only displays when you are batch merging BEOs.
   Banquet Check Batch Printed Options	Use this field to search for all banquet checks, banquet checks that have been batch printed, or banquet checks that have not been batch printed. This list only displays when you are batch merging banquet checks.
   Done BEOs only	Use this field to search for BEOs where all booking events are marked done.
   Records Using Selected Template Only	Use this field to search for BEOs or banquet checks that were merged using the selected merge template.
   Revised BEOs Only	Use this field to search for BEOs that were revised during the specified date range. A BEO needs to be marked distributed before it can be marked revised.

5. Click Search.
6. Select the checkbox next to each BEO or banquet check to include in the batch. The name of the first event on each BEO displays for reference.
7. Click Generate.
8. To view the batch merge document, click the document link at the top of the page. Click Document Path and then click View File. You can also open the document from the Batch Merge home page. Click the document name and then click the file. Each BEO or banquet check begins on a new page within the batch merge document.

When you review a merged document, some section headers do not display. Amadeus hides a section when it does not contain any menus or items. A section is also hidden when the Do Not Print on Check option has been selected for all the menus and items in that section. Any function rooms with a zero rental are also hidden.

1. Navigate to Batch Merge.
2. Click Merge.
3. Under Choose Merge Type, provide the following information:

   Field	Description
   Merge Type	Select BEO or Banquet Check.
   Merge Template	Select the template of the documents. If one of the documents uses a different template, you need to remove it from the batch to avoid formatting issues.
   Mark BEO as Distributed	Select this option if you want the BEOs to be marked as distributed, indicating that you have shared them with your operations team. After being marked distributed, if you make a change to the associated event, you are prompted to make an entry in the change log.
   Include Diagrams	This checkbox displays if your property is integrated with Delphi Diagramming. When selected, all room plan diagrams are included in your BEO batch merge. Options including diagram exclusion and print orientation are managed in Delphi Diagramming. For more information, see Delphi Diagramming Online Help. This feature is available with version R54 and higher.
   Output File Format	Select Word or PDF. Follow your property's standards.
   Language and Secondary Language	These display when you have access to at least one alternate language. To create a single language document, select the appropriate Language and leave Secondary Language set to None. To create a bilingual document, leave Language set to Default and select the appropriate Secondary Language. For additional information, see Merging booking documents in alternate languages.
   Locale	This displays when you have access to at least one alternate language. The locale controls the translation of date text and the currency format used in the document. Time formats, date formats, and currency symbols are not affected by this field. For additional information, see Merging booking documents in alternate languages.
   Alternate Currencies	This is only available if your org has enabled the alternate currencies feature and your merge templates are configured to display another currency. To create a document that displays in an additional currency, select the appropriate currency from the list. If you want your document to only display in your property's default currency, leave this field blank.

4. Under Enter Search Criteria, use the criteria fields to search for the BEOs or banquet checks to include in the batch. In addition to the standard search fields, the following criteria can be set:

   Field	Description
   Property	This displays all properties where you have booking access.
   Distributed Options	Use this field to search for all BEOs, distributed BEOs only, or undistributed BEOs only. This list only displays when you are batch merging BEOs.
   Banquet Check Batch Printed Options	Use this field to search for all banquet checks, banquet checks that have been batch printed, or banquet checks that have not been batch printed. This list only displays when you are batch merging banquet checks.
   Done BEOs only	Use this field to search for BEOs where all booking events are marked done.
   Records Using Selected Template Only	Use this field to search for BEOs or banquet checks that were merged using the selected merge template.
   Revised BEOs Only	Use this field to search for BEOs that were revised during the specified date range. A BEO needs to be marked distributed before it can be marked revised.

Your administrator can configure the Event Start Date and Event End Date fields to default to your distribution schedule. In addition, booking events for all event classifications and function rooms are included in the search criteria, unless you specify otherwise.

5. Click Search.
6. Select the checkbox next to each BEO or banquet check you want to include in the batch. The name of the first event on each BEO displays for reference.
7. Click Generate.
8. To view the batch merge document, click the document link at the top of the page. Click Document Pathand then click View File. You can also open the document from the Batch Merge Documents section of the Booking page. Click the document name and then click the file. Each BEO or banquet check begins on a new page within the batch merge document.

When you review a merged document, some section headers do not display. Amadeus hides a section when it does not contain any menus or items. A section is also hidden when the Do Not Print on Check option has been selected for all the menus and items in that section. Any function rooms with a zero rental are also hidden.