Create function rooms
The information in this topic applies to function room creation with version R41 and higher. If you are using version R40 or lower, see Create function rooms.
Function rooms display for users in the Function Diary. Each function room can be either an indivisible room or a combination room. For more information, see Combination room components.
Your property has an automatically generated function room called Unassigned. Do not modify or delete it. This room acts as a virtual placeholder for events that either have not been assigned a function room or have run into conflicts with function room availability. To resolve these conflicts, users need to move the event to a different available function room. For more details, refer to Resolve event conflicts.
To create a function room
- In the Function Rooms section of the Property page, click New.
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Enter the following information.
Field Description
Room Name Enter the function room name to display in the Function Diary and in documents, like contracts and BEOs. Function Room Type Select the type of function room, either combination or indivisible.
This field cannot be modified after saving.
Default Rental Enter the default rate you want to charge for the rental of this room. The default rental rate automatically applies to all new events.
If you have multiple events in this room for the same group, the rate applies to each event. For this reason, the most common choice is to leave this field blank.
If your property uses packages, do not enter a default rental rate. Instead, use the revenue breakdown on the appropriate package event to enter the per person rental amount. This ensures that room rental revenue is accurate on your packages. See Overview: Package event revenue breakdowns.Inclusive If your property uses the inclusive pricing feature, select this checkbox if the value in the Default Rental field is the inclusive price. Shared Space When selected, the room is considered a shared space that can be used for multiple groups at a time, for example, a restaurant or lobby.
Shared spaces are not included in event conflict checking.
After you enter all applicable information, click Add Room. The room now displays in the function rooms grid in draft status.
When a room is in draft status, you can further edit your entry, adjust the sort order, or correct typing mistakes. Existing rooms display as saved and cannot be edited on this page. Click Save & Next to add room dimensions. Click Save to save your changes and finish the room details at another time.