Capacities
Only administrators have access to the Capacities page.
The Capacities page displays the total calculated area and the maximum capacity for each meeting space in each setup style. If a meeting space does not have any capacities listed, the space is not available for diagramming. Click Metric or Imperial in the top right corner of the page to display square feet or square meters. Click Preview (
) to see the full Visual Capacity Chart, which also includes each meeting space's dimensions and ceiling height.
To access the Capacities page, in the navigation menu (
), select Administration and then click Capacities.
For Property Edition, this information is used to display meeting spaces matching your entered attendance.
For Website Edition, this information displays to your website visitors on the Visual Capacity Chart.
To round the calculated area of your meeting space and display a whole number, see Edit a meeting space.
How the Capacities page is used depends on the following:
-
If default layouts are enabled in Layouts, your Visual Capacity Chart displays a diagram for each meeting space of the selected setup style. The maximum capacity for each setup style, except reception style, is automatically generated using the applied settings in the Layouts page. You can modify the maximum capacity for any setup style using the Capacities page. The preview image does not change, but the updated capacities display and are used for search results.
The maximum capacity for the reception setup style is calculated by the system upon meeting space creation.
- If default layouts are not enabled, your Visual Capacity Chart does not display event diagrams for your meeting spaces. The capacities need to be manually entered for each setup style in the Capacities page.
What do you want to do?
Enter capacity values
- Hover over a Room Name and click Edit (
). The capacity fields for this meeting space display in edit mode. -
Enter the maximum capacity for each applicable setup style.
To display in the Visual Capacity Chart, a meeting space needs to have at least one capacity greater than zero. To display a meeting space with no fixed capacities, enter zero into all capacities except for Reception.
- Repeat steps 2 and 3 for each applicable meeting space.
- Click Save (
). -
To review your work, the following options are available:
-
Click Preview (
) to see how your Visual Capacity Chart displays to your Delphi Diagramming website visitors. -
Click Print / Export (
) to print the Visual Capacity Chart or create a PDF. -
Click Show Capacity History (
) to display an audit trail of capacity changes. To see more details regarding capacity changes made to default layouts, see the Layouts page.
-
Hide a meeting space
To remove a meeting space from use, select the Hidden checkbox. Hidden meeting spaces no longer display to customers on your website or in lists when creating new room plans. Existing room plans with the hidden space display in red, and prompt you to change the meeting space when edited.
For Website Edition, to remove a meeting space from the Visual Capacity Chart only, clear the Show Capacities checkbox. The meeting space continues to display in search results and lists.
Temporarily reduce your capacity
The Visual Capacity Chart can be temporarily updated to display reduced occupancy for all meeting spaces. The updated capacities display to Website Edition visitors and are used when searching for meeting spaces in Property Edition. Room plans created after the change use the updated capacities in automatic layout.
-
Enter the updated capacity percentage in the Capacity Factor field. For example, if your property is required to operate at 50% capacity, enter '50.'
-
To view the new capacities, select Preview with applied Capacity Factor.
With this checkbox selected, edit mode is unavailable.
-
Click Save (
) to apply the changes. You can also click Print / Export () to save a copy of the updated capacities. -
To operate at full capacity again, click Reset to Original Capacities.
Configure 3D textures per meeting space
The images used to simulate your default wall, floor, and ceiling style are managed on the Options page. Follow the instructions below to adjust each meeting space for a closer representation of your property.
-
Hover over a Room Name and click Edit (
). The Configure 3D textures (
) icon displays. -
Click Configure 3D textures (
). The 3D Preview page displays in a new tab. -
Under Texture, select the checkbox for Wall, Floor, or Ceiling. Then, choose the texture to use and click Select.
-
You can also upload your own image to use as a texture. Click the texture drop-down arrow and then click Upload Texture (
) to use a custom file. See 3D preview for more information. -
Click Save.
To revert to the default textures, click Reset (
).
Learn more...
What's next?
How to define layouts for your meeting space
How to lock capacities