Set room capacities

The Capacity Editor displays the maximum capacity for each meeting room seating style. It also shows the dimensions, ceiling height, and total area of each meeting room.

For Website Edition, this information displays to your website visitors via the Visual Capacity Chart and allows you to customize the meeting space.

This information is also used when creating diagrams in Property Edition to display rooms matching your entered attendance.

If a meeting space does not have any capacities listed, it will not be available for diagramming.

The way you use the Capacity Editor depends on whether or not your administrator has set default layouts.

• If default seating styles have been enabled in the Layout Editor, your Visual Capacity Chart displays an event diagram for each seating style that is selected in a meeting room. The maximum capacity for each seating style is automatically generated using the arrangements in the layout editor. The only exception is the reception style, which is calculated by the system upon meeting room creation. You can modify the maximum capacity for any seating style using the Capacity Editor. The image doesn't update but your edited capacities display and are used for search results.
• If default layouts have not been set, your Visual Capacity Chart doesn't display event diagrams for your meeting rooms. You must manually enter the capacity for each seating style using the Capacity Editor.

Click Metric or Imperial in the upper right corner of the page to switch between displaying square feet or square meters.

To enter capacity values

1. From the Content Management Home page, click Editors and then Capacity.
2. In the Room Name column, point to a meeting room and click the Pencil to edit.
3. Click in each seating style column you want to edit and enter the capacity. (To show a room with no fixed capacities (such as a shared foyer), enter zero into all capacities except for the reception. The meeting room must have at least one capacity greater than zero to display in the Visual Capacity Chart.
4. Click Save .

Repeat, as needed, for each listed meeting room.

Click Preview to see how your Visual Capacity Chart appears to your Delphi Diagramming website visitors.

Click Print/Export to create a PDF or print the capacity chart.

Click Show Capacity History to see an audit trail of changes. To see detailed information about changes made to default layouts that effected capacity, visit the Layout Editor. If a previous version of a meeting space is restored, the default layouts and capacities associated to that version are restored.

To hide a meeting room

If a room should no longer be used, select the Hidden check box. Hidden rooms no longer display to customers on your website or in pick-lists when you are creating new diagrams. Existing room plans using the hidden space display in red and will prompt you to change the room if edited.

For Website Edition, to remove a room from only the Visual Capacity Chart, clear the Show Capacities check box. The meeting room continues to appear in search results and room details.

To temporarily reduce your capacity

Your capacity chart can be temporarily updated to display reduced occupancy for all your meeting spaces.

1. Enter the overall capacity percentage in Capacity Factor.

   • For example, if your property is required to operate at 50% capacity, in order to lower the occupancy and comply with social distancing measures, enter 50.

2. To view the new capacities, select Preview with applied Capacity Factor.

3. Click Save to apply the changes or click Print to save a copy of the capacities displayed.

   • The new capacities will be displayed to Website Edition visitors and used when searching for rooms in Property Edition. Diagrams created after the change will use the new capacities in automatic layout. Watch this helpful video for more information on Social distancing with capacity and distance overrides.

4. When you're ready to operate at full capacity again, click Reset to Original Capacities.

   To override the calculated area of your meeting space and display a whole number, visit the Meeting Space Editor.

Configure 3D textures per room

If the decor differs in each of your function spaces, configure each of them separately so that your three-dimensional diagrams are a closer representation of your property.

1. While editing a room, click Configure 3D textures .

2. Under Texture Type, select Wall, Floor, Ceiling, or Outdoors and then click the texture to use for the room.

   Transitioning to new 3D?

   If your property customized wall, floor, ceiling or outdoor view textures for specific rooms, prior to July 2023, these configurations will not automatically apply to new 3D. You are able to interact with your existing 3D settings for a limited time, giving you the ability to review and take note of your current customization. Use the information you capture to update your property to the new 3D experience.

   • Select the texture you plan to review — Wall, Floor, Ceiling, or Outdoors.
   • Click Preview to see the room set with your current customization.
   • You may then continue to customize by clicking on the Preview New button and following the steps outlined below.

3. If you don't see the texture you need, click Upload to add a new one.

   3D texture file tips

   If you want to upload custom files for use with 3D textures, there are a few good things to know. The image repeats in tiles when viewing the room so it can be a little tricky to get it right.

   • The smaller your file is in kilobytes, the faster it will upload and render. However, don’t sacrifice image quality. A file that’s 200 to 500 KB is probably perfect.
   • Typical dimensions for texture files are 512 pixels by 512 pixels.
   • Carpet and wallpaper manufacturers typically have 3D textures for their offerings. The installer may not know this but the manufacturer should be willing to provide those to you for free.

4. Click the appropriate Preview based on the 3D experience you are using to see the textures in the room selected.

5. If you're happy with the outcome click Save All to apply the new texture.

6. Click X to close the Select Texture window. Once you have applied all the textures to your meeting rooms, click Save.

To revert to the default selections configured in the Options tab, click Reset to Default.