Work with events

Your customer may be hosting an array of events during their program, each requiring their own set of diagrams. For example, The Creative Workshops Company are hosting dance training, painting workshops, and a photography class over two days. The Events page lets you create, modify, and delete events on a booking to keep them organized.

This topic is for properties whose Sales & Catering system is not integrated with Delphi Diagramming. With the integration , Delphi creates and manages events, and those records display as read-only in Delphi Diagramming.

To create or modify an event

1. On the Bookings page, click a booking to open it.
2. Do one of the following:
   • Click Create Event to open the Create New Event window.
   • Hover over an event and click Edit to open the Edit Event window.
3. At the top of the window, provide the event details. Only the Event Name is required. The Room Setup you select is used for room plans associated with this event.
4. Select a Room for the event.

   By default, the list only shows function rooms that can accommodate your event’s attendance and preferred room setup. Availability isn't considered when displaying room results. If you don't see the function room you want, enter its name, click Search , and select the room in the search results. You can also do the following:

   • To return to the complete list of rooms that meet your event requirements, clear the search field and click Search again.
   • To view all function rooms regardless of their capacities and setup options, clear the Filter by Attendees check box.
5. Click Create Event or Save Changes.

To delete an event

1. On the Bookings page, click a booking to open it.
   A list of the events in this booking is shown.
2. Click Delete next to the event.
3. Click Delete Event to confirm the deletion.

All room plans associated with the event will also be deleted.

Have you ever wondered who changed the event details or even deleted a room plan? Changes to events are logged in the system. Click Show Booking Event History to find out. This feature was introduced on September 29, 2022 —so only changes made after that date will display.