Create booking events in the Function Diary
While working in the Function Diary, you can quickly create a booking event by clicking and dragging to "draw" the event block in a function room. As soon as you're finishing drawing the event, the Quick Create window opens where you can enter the event details.
You must be the booking owner or a booking source to create an event on it.
If you try to create an event in a function room that is being used by another booking, your event will be moved to Unassigned and a conflict notification will be displayed. If your administrator has enabled the Create Options on Conflict feature for your property, your event will also be added to the original function room's "waiting list" as an option event. See Manage option events.
To create a booking event in the Function Diary
- Open the Function Diary.
- Next to the appropriate function room, click and drag to create the space block for the booking event. The start and end times are displayed as you drag. Use these as guidelines for creating the space block. The time is adjusted to the nearest 15-, 30-, or 60-minute time increment.
The Quick Create window opens and displays the event's Start Date, Start and End Time, and Duration (in minutes). The following information will also default if it has been entered by your administrator: Function Room Setup, Function Room Rental Calculation, Rental. All of this information can be modified.
- Complete the other fields in this window, as needed.
Field Description Event Classification The type of event. Name Defaults from the selected event classification. Can be modified. Agreed The forecasted event revenue is calculated using the agreed attendance until the expected attendance is entered. Expected This number is used to forecast revenue for the booking event. Booking Select the booking for the event. If you're creating the event from the inline Function Diary on the Booking page, the name of the booking will be automatically filled in for you. You can also click Create Booking 
to create a new booking for the event.
- Click Save.
The Quick Create window closes and the name of the event is shown by default on the space block in the Function Diary. If you've used the Event Label button to display something other than the event name, that label is shown instead. The following information is also displayed:
- By default, the status of the event is set to correspond with the status of its associated booking (Red = Prospect; Blue = Tentative; Green = Definite). Your administrator may have changed this color scheme for your property.
- If you created a new booking, the status of the booking event is set to Prospect (which is also the default status of the new booking). You can change the event status using the events grid on the Booking page.
- If the function room has default setup and teardown times, those times are displayed as diagonally striped extensions of the space block. See Navigate the Function Diary.
- To continue detailing the event, right-click the event in the Diary and click Manage Events to open the Manage Events page.
Explore more...
Open booking events from the Function Diary
Edit booking events in the Function Diary