Enter package actuals
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As you manage the events
Package event actuals
By default, the actual quantity of a menu or item is calculated using the most current package attendance plus any non-package attendees on the event. If your actuals are the same as your guarantees, you do not need to do anything. The guaranteed attendance is used to calculate the actual revenue on the event. However, if the quantity consumed exceeds the total guaranteed attendance, you need to update the actual quantities to reflect what was sold.
When you enter your actual quantities on the Manage Menus and Items page, the Non-Package Actual Quantity is calculated on the Editing Item Details page.
The actual revenue for a package event is calculated as follows:
Actual Revenue = (Package Actual Quantity * Event Revenue Breakdown) + (Non-Package Actual Quantity * Item Unit Price or Menu Revenue Breakdown)
This revenue displays in the Actual Revenue section of the Booking Event page. The revenue is included in the Actual Revenue and Package Revenue sections of the Booking page.
Other income actuals
If the guaranteed and actual quantities are the same for an other income item, you do not need to do anything. The guaranteed quantity is used to calculate the actual revenue on the other income item. If you sell more than the guaranteed quantity, you need to enter the actual quantity. Use the Price and Attendance grid on the Booking Other Income page to do so.
The actual revenue from an other income item displays in the Actual Revenue Total section of the Booking Other Income page. The revenue is included in the Actual Revenue and Package Revenue sections of the Booking page.
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Overview: Event package revenue breakdowns