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View menu and item details

The content of this page is specific to the Delphi product type. If you are using the Delphi Core product type, click here to access the Delphi Core-specific online help.

The Item page displays details about a menu or item, including its description, price, quantity calculation, and display settings for the BEO and banquet check. On a menu, you can also see the following sections:

Menu Items - This displays all the items on the menu. These items can be priced with the menu or sold on consumption. Choice groups also display in this area.
Item Revenue Breakdowns - This section displays what amount of the total menu price is allocated to each revenue classification. The total of the breakdowns calculates the menu's Unit Price field. This calculation is only based on items included in the menu price. Items sold on consumption are not included in the revenue breakdowns.

To open the Item page, do one of the following:

In the Items/Menus/Text section of a property, click the menu or item name.
Navigate to Items, select the appropriate view, and then click the menu or item name.

In addition to displaying the Name, Abbreviation, and Description, the Item page provides the following information:

The Applies to column indicates which menu or item types the field applies to. The column displays 'All' when the field applies to Items, Simple Menus, Detailed Menus, and Text Items.

Field	Description	Applies To
Information
Name	This is the name of the menu or item that displays on the event order and banquet check.	All
Abbreviation	This is the abbreviation for the menu or item for searching purposes.	All
Rich Description	This is the description of the menu or item that displays on the event order.	All
Unit Price	This is the price of the menu or item, not including taxes, gratuity, or administrative charges. If the item is always priced with a menu, you do not need to enter a price.	Item Simple Menu Detailed Menu
Units	This is the measurement of how the item is sold, for example, by dozen or by gallon. This value can display on the BEO for informational purposes only. It does not affect the total revenue calculation.	Item Simple Menu Detailed Menu
Sold By	This is the method of how the item is sold, for example, per person or per hour. This value can display on the BEO for informational purposes only. It does not affect the total revenue calculation.	Item Simple Menu Detailed Menu
Revenue Classification	The revenue classification determines the following: The section of the BEO where the menu or item displays The default gratuity and administrative charge that apply The taxes that apply The revenue category that applies for revenue tracking and reporting	All
Item Category	This is the category used when searching for the menu or item. This narrows down the search results in the Manage Menus and Items page, making it easier to find the exact menus or items you need. Examples of item categories include Breakfast, Cash Bar, and Break Items.	All
Active	When selected, the menu or item is available to all applicable properties. When cleared, the menu or item is not available for selection.	All
Property	This is the property where the menu or item exists. If this is a corporate menu or item, the Property field is blank.	All
Master Source	This indicates whether the menu or item is property or corporate.	All
Quantity and Inventory Options
Quantity Calculation	This indicates how the menu or item quantity needs to be calculated when added to the event: Not Calculated - The quantity is not automatically calculated. Instead, you must enter the quantity needed for the event. Per Person - The quantity is calculated using the following information: Quantity = (Most Current Attendance * Consumption %) / Service Factor). For example, if 100 people are expected at an event and a cup of soup serves 1, 100 cups of soup are needed for the event. If a cake serves 20, 5 cakes are needed. Per Event - The service factor is used to calculate the quantity needed for the event. For example, if 100 people are expected at an event and an LCD projector has a service factor of 100, only one is needed.	Item Simple Menu Detailed Menu
Service Factor	This is the number of people the menu or item serves. The default is 1. For example, a glass of wine serves 1 while a bottle of wine serves 4.	Item Simple Menu Detailed Menu
Estimated Consumption %	This is the average percentage of event attendees that plan to consume the menu or item. The default value is 100%. This is used most often when the item is priced with menu. For example, a Coffee Break menu includes coffee and tea. You estimate 60% of attendees might drink coffee during the event. For the Coffee item, enter 60 for the Estimated Consumption %.	Item Simple Menu Detailed Menu
Allow Decimal Quantities	When this checkbox is selected, partial quantities of the item can be sold. For example, you can sell 2.5 gallons of coffee.	Item Simple Menu Detailed Menu
Track Inventory	When selected, the item inventory is tracked at the property. A function room needs to be blocked on a Tentative or Definite booking before an event's items are taken out of inventory. This checkbox needs to be selected to include the item in the Item Inventory report. This does not apply to corporate items.	Item Simple Menu Detailed Menu
Inventory	This is the total quantity of this item available at the property. This field needs to be populated to include the item in the Item Inventory report. This does not apply to corporate items.	Item Simple Menu Detailed Menu
BEO and Banquet Check Display
Hide Quantity on BEO	When this checkbox is selected, the menu or item quantity does not display on the BEO.	Item Simple Menu Detailed Menu
Hide Price on BEO	When this checkbox is selected, the menu or item price does not display on the BEO. If a menu or item is on a package event and the Included in Package checkbox is selected, the menu or item price is automatically hidden on the BEO.	Item Simple Menu Detailed Menu
Do Not Print on BEO	When this checkbox is selected, the menu or item does not display on the BEO.	All
Do Not Print on Check	When this checkbox is selected, the menu or item does not display on the banquet check.	All
System Information
Created By	This is the user who created the menu or item.	All
Last Modified By	This is the user who last modified the menu or item.	All
Menu Items
All fields	This displays the items on a detailed menu.	Detailed Menu
Item Revenue Breakdowns
All fields	This displays the revenue breakdown defined for the menu. The purpose of the breakdown is to allocate amounts of the total menu price to the appropriate revenue classifications and to apply the correct taxes. For example, a brunch menu for 30.00 includes food items and an alcoholic beverage. Because this menu has both food and beverage items, the total price can be allocated as follows: 20.00 to Food and 10.00 to Beverage. When a menu is included in the package price, the menu's revenue breakdown is not used to calculate the package actual revenue and taxes. Instead, the event's revenue breakdown is used. Any guests who attend an event outside of the package are considered non-package attendees. For those individuals, the menu's revenue breakdown is used to calculate the non-package actual revenue and taxes. See Add menus and items to package events.	Simple Menu Detailed Menu

Learn more...

Edit menus and items

Delete menus and items

Clone menus and items

Add items and choice groups to menus

Define menu revenue breakdowns