View menu and item details

The content of this page is specific to the Delphi product type. If you are using the Delphi Core product type, click here to access the Delphi Core-specific online help.

The Item page displays details about a menu or item, including its description, price, quantity calculation, and display settings for the BEO and banquet check. On a menu, you can also see the following sections:

To open the Item page, do one of the following:

The Menu or Item Details page displays. Complete the fields on this page, as needed.

Information details
Name This is the name of the menu or item that displays on the event order and banquet check.
Abbreviation This is the abbreviation for the menu or item for searching purposes.
Rich Description This is the description of the menu or item that displays on the event order.
Unit Price

This is the price of the menu or item, not including taxes, gratuity, or administrative charges.

This field displays when the record type is item, simple menu, or detailed menu.
If the item is always priced with a menu, you do not need to enter a price.
Units This is the measurement of how the item is sold, for example, by dozen or by gallon.

This value can display on the BEO for informational purposes only. It does not affect the total revenue calculation.

This field displays when the record type is item, simple menu, or detailed menu.
Sold By This is the method of how the item is sold, for example, per person or per hour.

This value can display on the BEO for informational purposes only. It does not affect the total revenue calculation.

This field displays when the record type is item, simple menu, or detailed menu.
Revenue Classification

The revenue classification determines the following:

  • The section of the BEO where the menu or item displays
  • The default gratuity and administrative charge that apply
  • The taxes that apply
  • The revenue category that applies for revenue tracking and reporting
Item Category This is the category used when searching for the menu or item. This narrows down the search results in the Manage Menus and Items page, making it easier to find the exact menus or items you need. Examples of item categories include Breakfast, Cash Bar, and Break Items.
Item tags

These indicate the labels applied to help identify and categorize the menu or item. These tags can be used when searching for the menu or item. You can use these tags to narrow the search results in the Manage Menus and Items page, making it easier to find the exact menus or items you need. Examples of item tags include vegetarian, vegan, or to tag specific kitchen areas like the cold kitchen or pastry kitchen.

This field displays when the record type is item, simple menu, or detailed menu.
Active When selected, the menu or item is available to all applicable properties. When cleared, the menu or item is not available for selection.
Property This is the property where the menu or item exists. If this is a corporate menu or item, the Property field is blank.
Master Source This indicates whether the menu or item is property or corporate.
Quantity and Inventory Options details
Quantity Calculation

This indicates how the menu or item quantity needs to be calculated when added to the event:

  • Not Calculated - The quantity is not automatically calculated. Instead, you must enter the quantity needed for the event.

  • Per Person - The quantity is calculated using the following information:

    • Quantity = (Most Current Attendance * Consumption %) / Service Factor).
    • For example, if 100 people are expected at an event and a cup of soup serves 1, 100 cups of soup are needed for the event. If a cake serves 20, 5 cakes are needed.
  • Per Event - The service factor is used to calculate the quantity needed for the event. For example, if 100 people are expected at an event and an LCD projector has a service factor of 100, only one is needed.

This field displays when the record type is item, simple menu, or detailed menu.
Service Factor

This is the number of people the menu or item serves. The default is 1.

For example, a glass of wine serves 1 while a bottle of wine serves 4.

This field displays when the record type is item, simple menu, or detailed menu.
Estimated Consumption %

This is the average percentage of event attendees that plan to consume the menu or item. The default value is 100%. This is used most often when the item is priced with menu.

For example, a Coffee Break menu includes coffee and tea. You estimate 60% of attendees might drink coffee during the event. For the Coffee item, enter 60 for the Estimated Consumption %.

This field displays when the record type is item, simple menu, or detailed menu.
Allow Decimal Quantities

When this checkbox is selected, partial quantities of the item can be sold. For example, you can sell 2.5 gallons of coffee.

This field displays when the record type is item, simple menu, or detailed menu.
Track Inventory

When selected, the item inventory is tracked at the property. A function room needs to be blocked on a Tentative or Definite booking before an event's items are taken out of inventory. This checkbox needs to be selected to include the item in the Item Inventory report.

This does not apply to corporate items.
This field displays when the record type is item, simple menu, or detailed menu.
Inventory This is the total quantity of this item available at the property. This field needs to be populated to include the item in the Item Inventory report.

This does not apply to corporate items.
This field displays when the record type is item, simple menu, or detailed menu.
BEO and Banquet Check Display details
Hide Quantity on BEO

When this checkbox is selected, the menu or item quantity does not display on the BEO.

This field displays when the record type is item, simple menu, or detailed menu.
Hide Price on BEO

When this checkbox is selected, the menu or item price does not display on the BEO.

If a menu or item is on a package event and the Included in Package checkbox is selected, the menu or item price is automatically hidden on the BEO.

This field displays when the record type is item, simple menu, or detailed menu.
Do Not Print on BEO

When this checkbox is selected, the menu or item does not display on the BEO.
Do Not Print on Check

When this checkbox is selected, the menu or item does not display on the banquet check.
System Information details
Created By

This is the user who created the menu or item.
Last Modified By

This is the user who last modified the menu or item.
Menu Items details
All fields

This displays the items on a detailed menu.

These fields display when the record type detailed menu.
Item Revenue Breakdowns details
All fields

This displays the revenue breakdown defined for the menu. The purpose of the breakdown is to allocate amounts of the total menu price to the appropriate revenue classifications and to apply the correct taxes.

For example, a brunch menu for 30.00 includes food items and an alcoholic beverage. Because this menu has both food and beverage items, the total price can be allocated as follows: 20.00 to Food and 10.00 to Beverage.

When a menu is included in the package price, the menu's revenue breakdown is not used to calculate the package actual revenue and taxes. Instead, the event's revenue breakdown is used. Any guests who attend an event outside of the package are considered non-package attendees. For those individuals, the menu's revenue breakdown is used to calculate the non-package actual revenue and taxes. See Add menus and items to package events.
These fields display when the record type is simple menu or detailed menu.
Learn more...

Overview: Menus and items

Edit menus and items

Delete menus and items

Clone menus and items

Add items and choice groups to menus

Define menu revenue breakdowns