Create menus and items

The content of this page is specific to the Delphi product type. If you are using the Delphi Core product type, click here to access the Delphi Core-specific online help.

When a customer requests a simple menu or item your property does not sell often, you can create it from the Manage Menus and Items window.

Amadeus recommends you search for the menu before you create a new one. This avoids duplicates in the system, which can affect reporting.

To create a menu or item

  1. Do one of the following:

    • In the Items/Menus/Text section of the Property page, click New Item.

      Corporate menus and items cannot be created at the property level.

    • Navigate to Items, and then click New.
  2. Select the type of menu or item to create.

  3. Complete the fields on this page, as needed.

    Depending on your experience, either an asterisk or a red bar indicates a mandatory field. These fields need to be complete before you can save the record.

    Information details
    Name Enter the name to display on event orders and banquet checks.
    Abbreviation Enter an abbreviation of the name for searching purposes.
    Rich Description

    Enter the description to display on event orders. Use the buttons on the formatting toolbar to customize the appearance of the text.

    You can also click Link (Icon of two linked chains) to insert a hyperlink in the description.

    To avoid formatting issues, Amadeus recommends that you type the description rather than copying and pasting it from an outside source.
    The justification of the text in the Description field is controlled by the formatting specified in the BEO merge template.
    Unit Price Enter the price not including taxes, gratuity, or administrative charges.

    If the item is always priced with a menu, you do not need to enter a price.
    This field applies to items, simple menus, and detailed menus only.
    Units Enter the measurement of how the item is sold, for example, by dozen or by gallon.

    This value can display on the BEO for informational purposes only. It does not affect the total revenue calculation.

    This field displays when the record type is item, simple menu, or detailed menu.
    Sold By Enter the method of how the item is sold, for example, per person or per hour.

    This value can display on the BEO for informational purposes only. It does not affect the total revenue calculation.

    This field displays when the record type is item, simple menu, or detailed menu.
    Revenue Classification

    Search for the appropriate revenue classification. The revenue classification determines the following:

    • The section of the BEO where the menu or item displays
    • The default gratuity and administrative charge that apply
    • The taxes that apply
    • The revenue category that applies for revenue tracking and reporting
    Item Category

    Select the category used when searching for the menu or item. This narrows down the search results in the Manage Menus and Items page, making it easier to find the exact menus or items you need. Examples of item categories include Breakfast, Cash Bar, and Break Items.

    The values in this field are dependent by the Property field. Therefore, this field is unavailable for Corporate record types.
    Item tags

    Select the labels to apply to help identify and categorize the menu or item. This helps teams responsible for preparing menus and items to identify them more easily, making it simpler to route information. Examples of item tags include vegetarian, vegan, or to tag specific kitchen areas like the cold kitchen or pastry kitchen.

    This field displays when the record type is item, simple menu, or detailed menu.
    Active Select this checkbox to make the menu or item available to all applicable properties. When cleared, the menu or item is not available for selection.
    Property

    Select the property where the menu or item exists.

    This field displays when the menu or item record type is Property.
    Quantity and inventory options details
    Quantity Calculation

    Select how the menu or item quantity needs to be calculated when added to events:

    • Not Calculated - The quantity is not automatically calculated. Instead, you must enter the quantity needed for the event.

    • Per Person - The quantity is calculated using the following information:

      • Quantity = (Most Current Attendance * Consumption %) / Service Factor).
      • For example, if 100 people are expected at an event and a cup of soup serves 1, 100 cups of soup are needed for the event. If a cake serves 20, 5 cakes are needed.
    • Per Event - The service factor is used to calculate the quantity needed for the event. For example, if 100 people are expected at an event and an LCD projector has a service factor of 100, only one is needed.

    This field displays when the record type is item, simple menu, or detailed menu.
    Service Factor

    Enter the number of people the menu or item serves. The default is 1.

    For example, a glass of wine serves 1 while a bottle of wine serves 4.

    This field displays when the record type is item, simple menu, or detailed menu.
    Estimated Consumption %

    Enter the average percentage of event attendees that plan to consume the menu or item. The default value is 100%. This is used most often when the item is priced with menu.

    For example, a Coffee Break menu includes coffee and tea. You estimate 60% of attendees might drink coffee during the event. For the Coffee item, enter 60 for the Estimated Consumption %.

    This field displays when the record type is item, simple menu, or detailed menu.
    Allow Decimal Quantities

    Select the checkbox to indicate that partial quantities of the item can be sold. For example, you can sell 2.5 gallons of coffee.

    This field displays when the record type is item, simple menu, or detailed menu.
    Track Inventory

    Select this checkbox to track the item's inventory at the property. A function room needs to be blocked on a Tentative or Definite booking before an event's items are taken out of inventory. This checkbox needs to be selected to include the item in the Item Inventory report.

    This does not apply to corporate items.
    This field displays when the record type is item, simple menu, or detailed menu.
    Inventory Enter the total quantity of this item available at the property. This field needs to be populated to include the item in the Item Inventory report.

    This does not apply to corporate items.
    This field displays when the record type is item, simple menu, or detailed menu.
    BEO and banquet check display details
    Hide Quantity on BEO

    Select this checkbox to ensure the menu or item quantity does not display on the BEO.

    This field displays when the record type is item, simple menu, or detailed menu.
    Hide Price on BEO

    Select this checkbox to ensure the menu or item price does not display on the BEO.

    If a menu or item is on a package event and the Included in Package checkbox is selected, the menu or item price is automatically hidden on the BEO.

    This field displays when the record type is item, simple menu, or detailed menu.
    Do Not Print on BEO

    Select this checkbox is the ensure the menu or item does not display on the BEO.
    Do Not Print on Check

    Select this checkbox to ensure the menu or item does not display on the banquet check.

  4. Do one of the following:

    • Click Save to save your changes and open the Item page. If you are creating a menu, you can use the Item page to further define the menu's revenue breakdown. For detailed menus, you can also add choice groups and a la carte items included with the menu.
    • Click Save & New to save your changes and create another new menu or item.
    • Click Cancel to discard your changes.
Learn more...

Overview: Menus and items

Edit menus and items

View menu and item details

Delete menus and items

Clone menus and items

Types of menus and items