Create menus and items
The content of this page is specific to the Delphi product type. If you are using the Delphi Core product type, click here to access the Delphi Core-specific online help.
Before you create a new menu or item, ensure that it does not already exist.
To create a menu or item
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Do one of the following:
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In the Items/Menus/Text section of the Property page, click New Item.
Corporate menus
- Navigate to Items, and then click New.
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- Select the type of menu
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Complete the fields on this page as needed.
The Applies to column indicates which menu or item types the field applies to. The column displays 'All' when the field applies to Items, Simple Menus, Detailed Menus, and Text Items.
Field Description
Applies to Information Name Enter the name to display on event orders and banquet checks. All Abbreviation Enter an abbreviation of the name for searching purposes. All Rich Description Enter the description to display on event orders. Use the buttons on the formatting toolbar to customize the appearance of the text.
You can also click Link (
) to insert a hyperlink in the description.To avoid formatting issues, Amadeus recommends that you type the description rather than copying and pasting it from an outside source.
The justification of the text in the Description field is controlled by the formatting specified in the BEO merge template.All Unit Price Enter the price not including taxes, gratuity, or administrative charges. If the item is always priced with a menu, you do not need to enter a price.
Item Simple Menu
Detailed Menu
Units Enter the measurement of how the item is sold, for example, by dozen or by gallon. This value can display on the BEO for informational purposes only. It does not affect the total revenue calculation.
Item Simple Menu
Detailed Menu
Sold By Enter the method of how the item is sold, for example, per person or per hour. This value can display on the BEO for informational purposes only. It does not affect the total revenue calculation.
Item Simple Menu
Detailed Menu
Revenue Classification Search for the appropriate revenue classification. The revenue classification determines the following:
- The section of the BEO where the menu or item displays
- The default gratuity and administrative charge that apply
- The taxes that apply
- The revenue category that applies for revenue tracking and reporting.
All Item Category Select the category used when searching for the menu or item. This narrows down the search results in the Manage Menus and Items page, making it easier to find the exact menus or items you need. Examples of item categories include Breakfast, Cash Bar, and Break Items.
All Active When selected, the menu or item is available to all applicable properties. When cleared, the menu or item is not available for selection. All Property Select the property where the menu or item exists. If this is a corporate menu or item, leave the Property field blank. All Quantity and Inventory Options Quantity Calculation Select how the menu or item quantity needs to be calculated when added to events:
- Not Calculated - The quantity is not automatically calculated. Instead, you must enter the quantity needed for the event.
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Per Person - The quantity is calculated using the following information:
- Quantity = (Most Current Attendance * Consumption %) / Service Factor).
- For example, if 100 people are expected at an event and a cup of soup serves 1, 100 cups of soup are needed for the event. If a cake serves 20, 5 cakes are needed.
- Per Event - The service factor is used to calculate the quantity needed for the event. For example, if 100 people are expected at an event and an LCD projector has a service factor of 100, only one is needed.
Item Simple Menu
Detailed Menu
Service Factor Enter the number of people the menu or item serves. The default is 1.
For example, a glass of wine serves 1 while a bottle of wine serves 4.
Item Simple Menu
Detailed Menu
Estimated Consumption % Enter the average percentage of event attendees that plan to consume the menu or item. The default value is 100%.
For example, a Coffee Break menu includes coffee and tea. You estimate 60% of attendees might drink coffee during the event. For the Coffee item, enter 60 for the Estimated Consumption %.
Item Simple Menu
Detailed Menu
Allow Decimal Quantities When this checkbox is selected, partial quantities of the item can be sold. For example, you can sell 2.5 gallons of coffee. Item Simple Menu
Detailed Menu
Track Inventory When selected, the item inventory is tracked at the property. A function room needs to be blocked on a Tentative or Definite booking before an event's items are taken out of inventory. This checkbox needs to be selected to include the item in the Item Inventory report.
This does not apply to corporate items.
Item Simple Menu
Detailed Menu
Inventory Enter the total quantity of this item available at the property. This field needs to be populated to include the item in the Item Inventory report. This does not apply to corporate items.
Item Simple Menu
Detailed Menu
BEO and Banquet Check Display Hide Quantity on BEO When this checkbox is selected, the menu or item quantity does not display on the BEO.
Item Simple Menu
Detailed Menu
Hide Price on BEO When this checkbox is selected, the menu or item price does not display on the BEO.
If a menu or item is on a package event and the Included in Package checkbox is selected, the menu or item price is automatically hidden on the BEO.
Item Simple Menu
Detailed Menu
Do Not Print on BEO When this checkbox is selected, the menu or item does not display on the BEO.
All
Do Not Print on Check When this checkbox is selected, the menu or item does not display on the banquet check.
All The required fields display a red indicator. These fields need to be complete before you can save the record.
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Do one of the following:
- Click Save to save your changes and open the Item page. If you are creating a menu, you can use the Item page to further define the menu's revenue breakdown.
- Click Save & New to save your changes and create another new menu or item.
- Click Cancel to discard your changes.
- Click Save to save your changes and open the Item page. If you are creating a menu, you can use the Item page to further define the menu's revenue breakdown.