Configure availability settings

The content of this page is specific to the Delphi product type only. If you are using the Delphi Core product type and want to learn more about the Delphi product type, contact your sales representative.

Corporate administrators can configure the Availability page to show certain details and color settings. These options are set at the corporate level and default to all properties in the org. When users open the Availability page, the options that are set for their default property display.

To access the Availability Settings page, Availability 2.0 needs to be enabled by a corporate administrator in your org.

Additional information

To configure availability settings

  1. Navigate to Amadeus Settings.
  2. Click Availability Settings.
  3. In the Select Property list, select All Properties to set the corporate options that apply to every property in the org.
  4. Set the following options as needed:
    OptionDescription
    General
    Enable 4 Week ViewWith this option selected, users can view availability four weeks at a time. A 4 Weeks option is added to the top of the Availability page.
    Prevent Availability AutoloadWith this option selected, the Availability page does not load data until you select a property and click Go.

    With this option cleared, the Availability page automatically loads data for the last property and date that were selected. You must wait until this data has finished loading before you can select a different date and property to view.

    Individual users can override this default setting with the Prevent Availability Autoload checkbox on the Amadeus User Settings tab.

    Shaded Weekend DaysShaded days indicate weekend days on the Availability page. Select the days to display as shaded to users and add them to the Chosen list.

    To select multiple values at a time, press CTRL while clicking each day.

    Daily Information
    Select Daily Information RowsSelect the daily guestroom and revenue totals to display and add them to the Chosen list.

    To select multiple values at a time, press CTRL while clicking each day.

    Guestroom Bookings
    Additional booking tooltip fieldsThe Guestroom Bookings tooltip includes the following fields by default: Arrival, Departure, Status, Cutoff Date, Decision Due, Account, Contact, and Business Phone.

    You can customize this tooltip by adding additional fields from the Booking object. The fields you add display on the right side of the tooltip.

    Select your Salesforce experience.

    1. Go to Setup > Create > Objects > Booking.
    2. Find the field's API name, for example, nihrm__BlendedGuestroomRevenueTotal__c. Copy and paste the name in the Additional booking tooltip fields area of the Availability Settings page. Use a comma to separate fields.

    To add a booking source field to the tooltip, use the following syntax : nihrm__<API name>__r.Name. For example, to add the Catering Manager to the tooltip, you would manually enter: nihrm__CateringManager__r.Name.

    1. Open a booking.
    2. Click Setup (Gray settings cog) at the top-right of the page and select Edit Object.
    3. Under Fields & Relationships, find the field's API name, for example, nihrm__BlendedGuestroomRevenueTotal__c. Copy and paste the name in the Additional booking tooltip fields area of the Availability Settings page. Use a comma to separate fields.

    To add a booking source field to the tooltip, use the following syntax : nihrm__<API name>__r.Name. For example, to add the Catering Manager to the tooltip, you would manually enter: nihrm__CateringManager__r.Name.

    Blended guestroom revenue:

    nihrm__BlendedGuestroomRevenueTotal__c

    Housing method:

    nihrm__HousingMethodName__c

    Booking market segment:

    nihrm__BookingMarketSegmentName__c

    Booking source:

    nihrm__OtherSource1__r.Name

    Function Diary
    Default Function Diary Start HourSelect the default start time for the Function Diary.

    Individual users can override this default on the Amadeus User Settings page.

    Hide Unassigned Function Rooms in DiaryWith this option selected, the Unassigned function room is hidden in the Function Diary.

    Individual users can override this default on the Amadeus User Settings page.

    Enable Booking Filter ButtonWith this option selected, the Booking filter button displays in the Function Diary.

    Users can use this button to select a booking and view only those events in the Diary. Events from other bookings display as shadows, sousers can focus on the events they select. A booking needs to have events in the visible time range to appear as a Booking filter option.

    Show Event Shadows on the Property RowWith this option selected, the Property row displays events for all function rooms as shadows. Users can then identify time periods when no events are blocked. By default, event shadows are hidden on the Property row.
    Enable event bar textWith this option selected, the Event Label button is active in the Function Diary.

    Users can use this button to display certain labels on events, for example, the event name, booking post as, or cutoff date. Administrators can define which text fields are available with the Selectable Text Fields option.

    Enable event bar colorsWith this option selected, the Event Color button is active in the Function Diary.

    Users can use this button to display events in different colors based on the selected field. For example, you might assign the Event Status field the following colors: red for Prospect, blue for Tentative, and green for Definite.

    Administrators can define which fields can be color-coded with the Selectable Color Fields option. Administrators can then assign colors to these fields in the Color Settings area.

    Selectable text fieldsAdd the fields to display on events in the Function Diary. Users can select from these fields with the Event Label button.

    You can add fields from the Booking Event object or another directly related object, such as Booking, BEO, and Function Room. You can also add custom fields that you have created.

    Event Name is included by default as a selectable text field.

    Select your Salesforce experience.

    To add a Booking Event field

    1. Go to Setup > Create > Objects > Booking Event.
    2. Find the field's API name, for example, nihrm__ForecastEventAttendance__c.
    3. Copy and paste the name in the Selectable text fields area of the Availability Settings page. Use a comma to separate fields.

    To add a field from another object or a custom field

    1. Go to Setup > Create > Objects > object name, for example, Booking.
    2. Find the field's API name.
    3. Manually add the field to the Selectable text fields area of the Availability Settings page using the following syntax: nihrm__<object>__r.<API name>. Use a comma to separate fields. For example, to add Booking Post As to the list of text fields, you need to enter: nihrm__Booking__r.Name. The Booking object is referenced when the Booking Post As displays on events.

    To add a Booking Event field

    1. Open a booking event.
    2. Click Setup (Gray settings cog) at the top-right of the page and select Edit Object.
    3. Under Fields & Relationships, find the field's API name, for example, nihrm__ForecastEventAttendance__c.
    4. Copy and paste the name in the Selectable text fields area of the Availability Settings page. Use a comma to separate fields.

    To add a field from another object or a custom field

    1. Open a record for the appropriate object, for example, a booking.
    2. Click Setup (Gray settings cog) at the top-right of the page and select Edit Object.
    3. Under Fields & Relationships, find the field's API name, for example, nihrm__ForecastEventAttendance__c.
    4. Manually add the field to the Selectable text fields area of the Availability Settings page using the following syntax: nihrm__<object>__r.<API name>. Use a comma to separate fields. For example, to add Booking Post As to the list of text fields, you need to enter: nihrm__Booking__r.Name. The Booking object is referenced when the Booking Post As displays on events.

    Booking post as:

    nihrm__Booking__r.Name

    Function room setup:

    nihrm__FunctionRoomSetupName__c

    Booking account:

    nihrm__Booking__r.Account__r.Name

    Expected attendance:

    nihrm__ForecastEventAttendance__c

    Selectable color fieldsAdd the fields to be color-coded on events in the Function Diary. Users can select from these fields with the Event Colors button.

    You can add fields from the Booking Event object or another directly related object, such as Booking, BEO, and Function Room. You can also add custom fields that you have created. All color fields need to be lists or checkboxes.

    Event Status and Date Collections are included as selectable color fields, by default. The colors assigned to Event Status are also used to color code bookings in the Guestroom Bookings section of the Availability page.

    Select your Salesforce experience.

    To add a Booking Event field

    1. Go to Setup > Create > Objects > Booking Event.
    2. Find the field's API name, for example, nihrm__IsDone__c.
    3. Copy and paste the name in the Selectable color fields area of the Availability Settings page. Use a comma to separate fields.

    To add a field from another object or a custom field

    1. Go to Setup > Create > Objects > object name, for example, Booking.
    2. Find the field's API name.
    3. Manually add the field to the Selectable color fields area using the following syntax: nihrm__<object>__r.<API name>. Use a comma to separate fields. For example, to add Booking Market Segment to the list of color fields, you need to enter: nihrm__Booking__r.nihrm__BookingMarketSegmentName__c. The Booking object is referenced when the list values display for the Booking Market Segment field. Those values then display in the Color Settings area so you can assign each one a color.

    To add a Booking Event field

    1. Open a booking event.
    2. Click Setup (Gray settings cog) at the top-right of the page and select Edit Object.
    3. Under Fields & Relationships, find the field's API name, for example, nihrm__IsDone__c.
    4. Copy and paste the name in the Selectable color fields area of the Availability Settings page. Use a comma to separate fields.

    To add a field from another object or a custom field

    1. Open a record for the appropriate object, for example, a booking.
    2. Click Setup (Gray settings cog) at the top-right of the page and select Edit Object.
    3. Under Fields & Relationships, find the field's API name.
    4. Manually add the field to the Selectable color fields area using the following syntax: nihrm__<object>__r.<API name>. Use a comma to separate fields. For example, to add Booking Market Segment to the list of color fields, you need to enter: nihrm__Booking__r.nihrm__BookingMarketSegmentName__c. The Booking object is referenced when the list values display for the Booking Market Segment field. Those values then display in the Color Settings area so you can assign each one a color.

    Event is marked done:

    nihrm__IsDone__c

    Event's BEO has been distributed:

    nihrm__DistributedInternally__c

    Event is moveable:

    nihrm__IsMoveable__c

    Booking market segment:

    nihrm__Booking__r.nihrm__BookingMarketSegmentName__c

    Lead source:nihrm__Booking__r.nihrm__LeadSourceName__c

    Additional event bar tooltip fieldsAdd the fields to display in event tooltips. You can add fields from the Booking Event object or another directly related object, such as Booking, BEO, and Function Room. You can also add custom fields that you have created.

    Select your Salesforce experience.

    To add a Booking Event field

    1. Go to Setup > Create > Objects > Booking Event.
    2. Find the field's API name, for example, nihrm_FunctionRoomSetupName c.
    3. Copy and paste the name in the Additional event bar tooltip fields area of the Availability Settings page. Use a comma to separate fields.

    To add a field from another object or a custom field

    1. Go to Setup > Create > Objects > object name, for example, Booking.
    2. Find the field's API name.
    3. Manually add the field to the Additional event bar tooltip fields area using the following syntax: nihrm__<object>__r.<API name>. Use a comma to separate fields. For example, to add the Function Room Name field to this list, you need to enter nihrm__FunctionRoom__r.Name. The Function Room object is referenced when the function room name displays in the tooltip.

    To add a Booking Event field

    1. Open a booking event.
    2. Click Setup (Gray settings cog) at the top-right of the page and select Edit Object.
    3. Under Fields & Relationships, find the field's API name, for example, nihrm_FunctionRoomSetupName c.
    4. Copy and paste the name in the Additional event bar tooltip fields area of the Availability Settings page. Use a comma to separate fields.

    To add a field from another object or a custom field

    1. Open a record for the appropriate object, for example, a booking.
    2. Click Setup (Gray settings cog) at the top-right of the page and select Edit Object.
    3. Under Fields & Relationships, find the field's API name.
    4. Manually add the field to the Additional event bar tooltip fields area using the following syntax: nihrm__<object>__r.<API name>. Use a comma to separate fields. For example, to add the Function Room Name field to this list, you need to enter nihrm__FunctionRoom__r.Name. The Function Room object is referenced when the function room name displays in the tooltip.

    BEO#:

    nihrm__Beo__r.nihrm Number>r.nihrm__BookingTypeName__c

    Function room:

    nihrm__FunctionRoom__r.Name

    Function room setup:

    nihrm__FunctionRoomSetupName__c

    Cutoff date:nihrm__Booking__r.nihrm__CutoffDate__c

    Color Settings
    This section displays the list of Selectable Color Fields along with their values. Click a color to assign it to a value. For checkbox values, 'Yes' means the checkbox is selected, and 'No' means the checkbox is cleared. Events are color-coded accordingly in the Function Diary.

    In addition to the fields you have added, Amadeus includes Event Status as a default color field. Red means Prospect, blue means Tentative, and green means Definite.

    Amadeus does not recommend color changes to the status options on the Availability page.

    If your property uses date collections, you can see the list of date collection categories you have defined. In addition to the fields you have added, Amadeus includes three default categories: Default, MultiColor, and Public Event. You need to assign colors to these categories along with the other categories you have created.

    • Default is used for date collections that do not have an assigned category.
    • MultiColor indicates multiple date collections are assigned to the selected date. When users hover over that date, they can see details for all date collections.
    • Public Event is used for events that you add to a public calendar.
  5. Click Save.
  6. To modify the corporate options for an individual property, select the property name.
  7. Make the necessary changes and click Save.
  8. Upon completion, click Save and Close.
Learn more...

Overview: Availability

Customize your Availability view

Availability checking

Video: Configure Availability