Create function rooms
The content of this page is specific to the Delphi product type only. If you are using the Delphi Core product type and want to learn more about the Delphi product type, contact your sales representative.
The information in this topic applies to function room creation with version R40 and lower. If you are using R41 and higher, see Create function rooms.
Function rooms display for users in the Function Diary. Each function room can be either an indivisible room or a combination room. For more information, see Combination room components.
Your property has an automatically generated function room called Unassigned. Do not modify or delete it. This room acts as a virtual placeholder for events that either have not been assigned a function room or have run into conflicts with function room availability. To resolve these conflicts, users need to move the event to a different available function room. For more details, refer to Resolve event conflicts.
To create a function room
- In the Function Rooms section of the Property page, click New.
- Select the type of function room to create and then click Continue. The New Function Room page displays.
- Complete the fields on this page as needed. In addition to the Name and Abbreviation, you can provide the following details about the function room:
Field Description
Information Description Enter the information about the function room. The description displays when you hover over a function room name in the Function Diary. The description can also be used in merge documents to supply extra details about the room. Sort Order Enter the order that the function room displays in the Function Diary. Rooms display in numerical order and the Unassigned function room displays first, by default.
Web Page URL Enter the URL for a diagram or other page on your website that supplies more information about the room. Default Setup Enter the default setup type for the room. When creating an event, if both the Event Classification and Function Room Setup fields are blank, this setup type applies when the event is saved. If the Event Classification field is populated but does not have a default setup assigned, this setup type applies when the event is saved. Allow Multi-Group Blocking or Shared Space When selected, the room is considered a shared space that can be used for multiple groups at a time, for example, a restaurant or lobby.
Shared spaces are not included in event conflict checking.
Default Rental Rate Enter the default rate you want to charge for the rental of this room. The default rental rate automatically applies to all new events.
If you have multiple events in this room for the same group, the rate applies to each event. For this reason, the most common choice is to leave this field blank.
If your property uses packages, do not enter a default rental rate. Instead, use the revenue breakdown on the appropriate package event to enter the per person rental amount. This ensures that room rental revenue is accurate on your packages. See Overview: Package event revenue breakdowns.Default Values for Function Room Capacities Default Min and Max Capacity Enter the default minimum and maximum number of people the function room can hold. Amadeus recommends adding specific capacities for each function room setup type. These values are used when the setup selected on an event does not have a defined capacity. Default Comfort Capacity Enter the default maximum number of people the function room can comfortably hold. This value is for reference only and does not factor into capacity conflict checking. Setup and Teardown Time Enter the amount of time, in minutes, needed to set up and tear down the function room for a booking event. These values are used if the setup selected on an event does not have a defined setup or teardown time. These times display as diagonally striped extensions of the event in the Function Diary.
A conflict notification displays when events on different bookings have overlapping setup and teardown times. See Conflict checking.
Dimensions Area Enter the total area of the function room. Length and Width Enter the length and width of the function room. Moveable Walls Enter the number of moveable walls in the function room, if applicable. Max Height and Width Enter the minimum and maximum ceiling height of the function room. These values are used to supply information on the size of objects that can fit in the room. Max Access Height and Width Enter the maximum door height and width in the function room. These values are used to supply information on the size of objects that can fit through the door. Comments
Comments Enter any additional information about the room that you might not want to include on merge documents, but is important for users to know. The required fields display a red indicator. These fields need to be complete before you can save the record.
- Click Save.
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Use the other areas of the Function Room page to do the following: