Meeting Space Editor

1. From the Property Settings menu, click Meeting Space Editor.
2. Click Create New.
3. Enter your new meeting space name, room width, length, and minimum and maximum ceiling heights.
4. The meeting space is displayed as an outline.
   • Edit the room outline with the outline's Settings menu:
     • Edit the Outline Color with its color picker.
     • Edit the Outline Width by entering a number or nudging the number up and down.
     • Edit the Outline Style to display as solid, hollow, dash, dot, dash dot, or dash dot dot.
     • Click Points Editor to open the point editor. You can add points, edit point position and type (point, bezier, or circular), or delete points. This works for the room outline, seating wizard boundary, multi-lines, and polygon shapes.

       Quick tip: Select the room outline, hold the CTRL key, and click on the room outline to add or delete points.

   • Click and hold the resize handles to edit the size of your meeting space.
5. Detail your new meeting space as needed. Add doors and windows, columns, fixtures, and permanent tables and furniture.
6. Click Save .
7. To make your meeting space available for future events, select Is Public and click Save .

You can upload MeetingMatrix 2010 (MMR) and DXF files.

1. From the Property Settings menu click Meeting Space Editor.
2. Click Create New.
3. Click Upload a MeetingMatrix 2010 File or Upload a DXF File.

4. Browse to and double-click the desired file.

5. Edit the Meeting space name, if needed.

   For DXF files:

   • Select which layers to import.

   • Select units from the Units drop-down list.

   • Clear the Import colors check box, if you only want black lines and text.

6. Click Import.
7. Select the room outline and click Settings to convert it to Outline.
8. Detail the room plan with seating boundaries and anything else needed.
9. Click Save .

You can upload several MeetingMatrix 2010 (MMR) or DXF files at a time.

1. From the Property Settings menu click Meeting Space Editor.
2. Click Mass Import and select Mass Import.
3. Browse to and select the desired files, and then click Open.
4. Edit the Meeting Space Names, if needed.
5. Select units from the Units drop-down list.

   For each DXF file, you can:

   • Select which layers to import.

   • Clear the Import colors check box, if you only want black lines and black text.

6. Click Mass Import.
7. Go to each room and select the room outline and click Settings to convert it to Outline.
8. Detail each room plan with seating boundaries and anything else needed.
9. Click Save .

Click Mass Import History to view the status of your uploads.

If you're adding a room that can be divided by partitions, first create the combination room. For example, if the Ballroom is made up of Salon A, Salon B, and Salon C, first create the Ballroom following the steps outlined above. Add any fixed features such as windows, doors, and pillars. Then, use the Air Wall tool to draw the partitions of the room, ensuring the lines reach the walls on either side.

When you're ready:

1. Select the Room Cut Tool to automatically see all possible space configurations—click on each one in the list to see the space highlight on the canvas.

2. Press CTRL on your keyboard and click the segments on the canvas.

   • Click one section to locate a single room. For example, Salon A.

   • Click multiple sections to locate a combination. For example, Salon A&B.

   • By default, resources and text within the selected space are included in the selection. Let go of your CTRL key and click to remove them if they are not required in the new space. For example, the name of the room.

   • The New Room Combinations list shows your choices shaded in gray.

3. Click Edit to name the section and Save .

4. Repeat steps 2-3 until all the sections you want to build as new rooms are named.

5. Select the sections you want to build as new rooms, click Create, and you're done.

Back in the Meeting Space Editor, expand the arrow next to the name of the combination room to see the components.

If you prefer, you can create sections of a combination room by entering the dimensions of each one, just as if you were creating a brand new room. This method will take longer as you’ll be starting with an empty box without any windows or doors.

From the Meeting Space Editor:

1. Point to a room and click Create Nested Meeting Space.

2. Add the dimensions for the room.

3. Click Create.

4. Use the editor to add the fixtures and fittings and tailor any angled walls.

You can upload an image to use to trace a room outline.

1. From the Property Settings menu, click Meeting Space Editor.
2. Click Create New.
3. Enter your new meeting space name, room width, length, and minimum and maximum ceiling heights.
4. Click the background image tool button .
5. Click Browse and find the image to upload. Double-click the image, or select it and click Open. Only JPEG, PNG, GIF, TIF, or BMP images can be uploaded.

   Maximum image file size is 10MB.

6. Change the Image Height, if desired. The size of the image can be changed later.
7. Click OK.
8. Use the polygon tool to trace the room outline.
9. Select the polygon and click Settings to convert it to Outline.
10. Detail the room plan with seating boundaries and anything else needed.
11. Click Save .
12. To make your meeting space available for future events, select Is Public and click Save .

Uploaded images may be modified in the following ways:

• Enter a percent value in the Scale field to scale the image. Alternatively, select the image and scale with the scale arrow in the lower-right corner of the selection box.
• Enter a percent value in the Opacity field to change image transparency.
• Move the image with the direction arrow buttons.
• Click Replace to upload a replacement image.
• Click Delete to remove the image.

Draw a horizontal dimension line and set its width to that of the room. Hold down Shift to create a straight line. Scale your background image to match your dimension line. Now your room will be to scale when detailing a diagram.

When creating a new Meeting Space, you can copy and paste the outline of an existing room. You can also turn it over to the opposite side, just like flipping a pancake. If you have similar spaces such as boardrooms, this can save you time.

To copy a room outline:

1. Select the outline.

2. Click Clipboard and select Copy. Alternatively, press CTRL + C on your keyboard.

To paste a room outline:

1. Open the meeting room, or create a new one.

2. Click the Clipboard and select Paste. Alternatively, press CTRL + V on your keyboard.

To flip a room outline:

1. Select the outline.

2. Click Arrange .

3. Select Flip Horizontal to turn the room over from left to right, or select Flip Vertical to turn over from top to bottom.

After tweaking the outline of your new room, if it's not quite in the center of the canvas, click View and select Center Diagram.

1. Click Update Meeting Space .

2. Select Override Calculated Area.

3. Type the number that you want to display.

When creating diagrams, the true area will continue to be used to calculate capacity, but your capacity chart will match your marketing material.

1. Select the wall.
2. To change the type of point, do one of the following:
   • Double-click the point that you want to change, click Point, and then click Bezier or Circular. To reset the point, double-click it and click Point.
   • Click to open the Tools menu from the toolbar. Click Point Bezier Tool or Point Circular Tool , and then click the point to change it.

   There must be at least one point on each side of the point you're changing.

3. To add more, or adjust the positions, open the Points Editor by clicking settings , or double click the outline.
   • In the list shown, point to a coordinate to see it highlight on the canvas.
   • Click a point to edit X and Y coordinates.
   • Press TAB on your keyboard to move through the points.
   • Click Add in the list to add a new point at the origin (0,0). Alternatively, press TAB at the end of the list to add a new point.
   • Press and hold SHIFT + TAB to move back to the previous point.
   • Click Delete to remove a point.



4. Click Save.

Quick tip: You can only enter whole numbers for inches. For example, you can enter 10 inches but you can't enter 10.5. For more flexibility, switch to using metric measurements where one centimeter is the minimum value. To change the measurement you work in, click your name in the upper right hand corner and select My Profile.

1. Click Doors in the resource library.
2. Drag or double-click a door to place it on the canvas. Doors automatically snap to the walls.
3. Select and position your door. Doors can be directly selected or box selected.
4. Click Settings to set door properties (Label, Size/Type, Rotation, Color. Elevation, Show Label, Moveable Room Object, Ignored by Seating Wizard, and Exclude From Area Calculation).
5. Click Save .

1. Click Architect in the resource library.
2. Drag or double-click Window to place one on the canvas. Windows automatically snap to the walls.
3. Select and position your windows. Windows can be directly selected or box selected.
4. Click Settings to set window properties (Label, Size/Type, Rotation, Color. Elevation, Show Label, Moveable Room Object, Ignored by Seating Wizard, and Exclude From Area Calculation).
5. Click Save .

1. Click Columns in the resource library.
2. Drag or double-click a column to place it on the canvas.
3. Select and position your column. Columns can be directly selected or box selected.
4. Select the column and click Settings to set column properties (Label, Size/Type, Rotation, Color, Show Label, Moveable Room Object, Ignored by Seating Wizard, and Exclude From Area Calculation).
5. Click Save .

The capacity chart area updates when Excluded From Area Calculations is selected or cleared.

1. Click to open the Tools menu from the toolbar.
2. Click the Multi-line Tool and then click the Air Wall Tool .
3. Click on the canvas for each point. Double-click to stop drawing.
4. To edit the properties of the air wall, select Settings in the corner of the selection box.
5. Click Save .

1. Click to open the Tools menu from the toolbar.
2. Click Multi-line Tool and then click Extra Wall Tool .
3. Click on the canvas for each point. Double-click to stop drawing.
4. To edit the properties of an extra wall, select Settings in the corner of the selection box.
5. Click Save .

Customers ask about telephone lines, data connections, and electrical points to plug in their laptops more often than the weather. Why not add the technical details of each floor box to your meeting spaces? Then, when drawing a diagram your team can see the terminals and services supplied to the room. Not only will this improve communication with your customers, but your team will also be able to better plan key elements.

To add a custom Floorbox Outlet:

1. Click your name in the upper-right corner of the page and then click Meeting Space Editor.

2. Point to a room and click to open it in Design Mode.

3. Type "Floorbox Outlet" in the search bar of the resource library, then click and drag it on to the canvas.

4. Click properties and select Custom Outlet.

5. In the Number of Receptacles field, enter how many outlets are in the floorbox, and then press TAB. That controls how many numbered boxes display on the right. (up to 12 can be added)

6. Click a numbered compartment on the right and then search for the outlet you want to add. Click on the Description to see a helpful icon with more information about the outlet.

7. Click to select the circle next to the outlet you want to add.

8. Repeat steps 6 to 7 until all receptacles have an outlet and then click Save Changes.

Now that you've customized the floorbox, make sure your team knows how to view the details as they're working on a diagram:

1. Open a room plan and click Design Mode.

2. Click View and then select Outlets.

3. Double click the Floorbox Outlet to see the details.

By default, any resource placed in the room with the Meeting Space Editor doesn't allow setups to build over it or to remove it.

Select Moveable Room Object to allow users to move the object while diagramming. Automatic layouts will remove the resource.

Select Ignored by Seating Wizard to allow seating styles to overlay the fixed resource.

1. From the Property Settings menu, click Meeting Space Editor.
2. Hover over the name of the room.
3. Click the Settings icon.
4. Edit the Meeting Space Name.
5. Click Update to save.

1. From the Property Settings menu, click Meeting Space Editor.
2. Hover over the name of the room.
3. Click the Delete Meeting Space icon.
4. If there are any associated Event Diagrams, Quick Room plans, Room Plans and Events, they will be summarized. Click on each summary to delete them all. You can click the associated diagram and event to see it in a new window, before deleting.
5. Click Delete Meeting Space.