Meeting space drawing canvas

After you create the outline of the meeting space, you can add architectural features to create an accurate view of the space. These options include internal walls, windows, and doors. You can also add the location of electrical and data outlets to help with meeting space configuration options. All these features can be found in the resource library. To access the resource library, click the drop-down arrow next to Frequently Used below the search field.

Add air walls

1. Open the Tools menu from the toolbar.
2. Click Multi-line Tool () and then click Air Wall Tool ().
3. Click the canvas to draw each point of the air wall. Double-click to stop drawing.
4. To edit the properties of the air wall, select the air wall and then click Settings ().
5. Click Save ().

Add columns

1. Click Columns in the resource library.
2. Drag or double-click a column to place it on the canvas.
3. If needed, select and position your column. Columns can be directly selected or box selected.

4. Select the column and click Settings () to set the column properties including Label, Size/Type, Color, and Exclude From Area Calculation.

   The capacity chart area is updated when Excluded From Area Calculation is selected or cleared.

5. Click Save ().

Add custom outlets

1. Click Architect in the resource library.

2. Drag or double-click Custom Outlet or Floorbox Outlet to place it on the canvas.

3. Select the outlet, click Settings (), and then select Custom Outlet. The Custom Outlet Details page displays.

4. Drag the icon () next to the applicable outlet style to the top of the page.

5. Click Save. The number of outlet styles added displays as Number of Receptacles in Settings ().

Add doors

1. Click Doors in the resource library.
2. Drag or double-click a door to place it on the canvas. Doors are automatically attached to the walls.
3. If needed, select and reposition your door. Doors can be directly selected or box selected.
4. Select the door and click Settings () to set the door properties including Label, Size/Type, Rotation, and Color.
5. Click Save ().

Add extra walls

1. Open the Tools menu from the toolbar.
2. Click Multi-line Tool () and then click Extra Wall Tool ().
3. Click the canvas to draw each point of the wall. Double-click to stop drawing.
4. To edit the properties of the wall, select the air wall and then click Settings ().
5. Click Save ().

Add windows

1. Click Architect in the resource library.
2. Drag or double-click Window to place it on the canvas. Windows are automatically attached to the walls.
3. If needed, select and position your windows. Windows can be directly selected or box selected.
4. Select the window and click Settings () to set the window properties including Label, Size/Type, and Elevation.
5. Click Save ().

By default, setup styles such as Theater and Classroom are configured around the resources placed in the meeting space. You can select Ignored by Seating Wizard to bypass this default and allow setup styles to overlay the fixed resources. For example, if you add floor box outlets as fixed resources, you might want your setup style to ignore them.

Select a resource and click Settings (). Here, you can select Moveable Room Object to allow users to move the fixed resource when creating a diagram. This is most often used for resources that come in the meeting space by default, such as a podium or portable bar.

Applying an automatic layout removes the moveable resource.

When you have a need to create a copy of a meeting space, click Save As, enter a different name for the copied meeting space, and click Create. Select Is a Child if you want to group the new meeting space with the original meeting space.

When creating a new Meeting Space, you can copy and paste the outline of another meeting space. This can save you time when you have multiple similar meeting spaces.

1. Select the outline.

2. Click Clipboard () and select Copy. You can also press CTRL+C on your keyboard.

3. Open the meeting space, or create a new meeting space.

4. Click Clipboard () and select Paste. You can also press CTRL+V on your keyboard.

1. To create a meeting space that can be divided into components, first create the combination meeting space from the Meeting Spaces page. Then, add any fixed features such as windows, doors, and pillars. For more information, see the Add fixed features section below.

2. Use the Air Wall tool to draw the partitions of the meeting space, ensuring the lines reach the walls on both sides.

3. Select Room Cut Tool () to automatically see all possible space configurations. You can hover over each to see the space highlighted on the canvas. The New Room Combinations list displays your available choices.

   If you receive the message, 'Cannot create meeting space cuts,' ensure your air walls meet each boundary wall.

4. Select the room cut section from the New Room Combinations list that designates the components of the canvas that form your new meeting space.

   By default, resources and text within the selected space are included in the selection. Remove any resources and text not required in the new space.

5. Click Edit () to rename the section and then click Save Changes .

6. Repeat steps 4 and 5 until all the sections to build as new meeting spaces are named.

7. Select the sections to build as new meeting spaces and click Create.

In the Meeting Spaces page, you can expand the arrow next to the name of the combination meeting space to see its components.

You can upload an image to use to trace a meeting space outline.

1. Create the meeting space from the Meeting Spaces page. An outline of the meeting space displays on the drawing canvas.
2. Click Background Image ().
3. Click Browse and then find and select the image to upload.
4. Change the Image Height, if appropriate.
5. Click OK.

6. Modify your image as needed. Uploaded images can be modified in the following ways:

   • Enter a percent value in the Scale field to scale the image. You can also select the image and scale with the scale arrow in the lower-right corner of the selection box.
   • Enter a percent value in the Opacity field to change image transparency.
   • Move the image with the direction arrow buttons.
   • Click Replace to upload a replacement image.
   • Click Delete to remove the image.

   You can use the Dimension Tool () to draw a horizontal line and set its width to that of the meeting space. Hold down SHIFT to create a straight line. Scale your background image to match your dimension line. Now your meeting space is the correct scale for detailing.

7. Use the Polygon Tool () from the tool menu to trace the meeting space outline.
8. Select the polygon and click Settings (). Then, click Convert To and select Outline.
9. Confirm the deletion of the original outline.
10. Click Background Image () and click Delete to remove the image.
11. Detail the meeting space, as needed.
12. Click Save ().
13. To make your meeting space available for future events, select Is Public and click Save ().

Under certain circumstances, you might need to delete a meeting space and all associated information. However, Amadeus recommends removing the meeting space from public access to keep the history.

To remove a meeting space from public access:

1. Clear the Is Public checkbox.

2. Click Save ().

3. Follow the directions on the Capacities page to hide the meeting space on the Visual Capacity Chart.

To delete a meeting space and all associated information:

1. Navigate to the Meeting Spaces page and click Delete Meeting Space (), for the appropriate meeting space. A confirmation window displays.

2. Any associated events, quick room plans, and event diagrams display as a summary. Click each summary to delete each record.

   You can click the associated diagram and event to see it in a new window, before deleting.

3. Click Delete Meeting Space.

1. After you create the meeting space from the Meeting Spaces page, you can customize the appearance of the outline as follows:

   • Click the anywhere on the outline and then click Settings ().
   • Edit any of the following as needed.
     • Outline Color
     • Outline Width
     • Outline Style

   • In Settings, you can click Points Editor to adjust the boundaries of the space. You can add or delete points, edit point position and edit point type. This works for the meeting space outline, seating wizard boundary, multi-lines, and polygon shapes.

     You can also select the meeting space outline, hold the CTRL key, and click the meeting space outline to add or delete points.

2. Use the drawing canvas to detail your new meeting space as needed. Add doors, windows, columns, fixtures, and any other permanent objects. For more information, see the Add fixed features section below.

   A meeting space is used as a template to create your default layouts. Layouts are created for each setup style and are used as a template for creating quick room plans and customized event diagrams.

3. To make your meeting space available for future events, select Is Public.

4. Click Save ().

   A warning message displays whenever changes are saved on the Meeting Spaces page. This message is intended to alert users that changes to existing meeting spaces can impact default layouts. If no layouts have been created for this meeting space, you can ignore this message.

When creating a new Meeting Space, you can flip it to create a mirror image. This can save you time when you have multiple similar meeting spaces.

1. Select the outline.

2. Click Arrange ().

3. Select Flip Horizontal to turn the meeting space over from left to right. Or, select Flip Vertical to turn the meeting space over from top to bottom.

After editing the outline of your new meeting space, if needed, click View () and click Center Diagram.

You can use the print feature () to generate Inventory Reports, meeting space information, or both. You can use this report to view your meeting space outline and fixed inventory.

The following options are available:

Page Orientation

Select the report's page orientation as either Portrait or Landscape.

Hide Additional Information

Select this option to exclude the Owner, Meeting Space Name, and Modified Date from the output.

Include Distance Key

Select this option to display the distance of the gridlines.

Include Inventory Report

Select this option to include a separate page that displays the inventory for this meeting space.

Information Position

Select to display the Additional Information section on either the Top or Bottom of the page.

Hide Owner, Hide Room Name, and Hide Modified Date

Select any of these options to hide the associated information on the output.

After you make your selections, click Print to send your meeting space to a printer, or click Save as PDF to download the meeting space as a PDF.

Click Inventory Report () to generate an Inventory Report for this meeting space. You can then select your print orientation and choose to include a thumbnail of the meeting space. If you include the thumbnail, you can also decide whether to include the Distance Key. After you make your selections, click Print to send your report to a printer, or click Save as PDF to download the report as a PDF.

By default, meeting spaces print in portrait orientation. Select Print Landscape to have this meeting space print in landscape orientation by default.

To undo your last action, click Undo (). Click Redo () to reinstate the last undone action.

Click View 3D () to access the following 3D options for this meeting space.

• Click View 3D () to display a 3D rendering of your meeting space. See Diagrams in 3D for more information.

• Click Configure 3D Textures () to set the default textures for this meeting space. See 3D preview for more information.

You can use wall points to reflect the wall angles and unique features of your meeting space.

1. Select the meeting space outline.

2. Double-click the point to change, and click Point Type. Then, select Bezier or Circular. To reset the point, double-click it and click Point.

   You can also use the Point Bezier Tool () or Point Circular Tool () from the Tools menu.

3. To add more wall points or adjust the positions, click Settings () or double-click the outline to open the Points Editor. Click OK when finished. The following options are available:

   • Hover over a point in the Points Editor to see it highlighted on the canvas.

   • Click a point to edit its X and Y coordinates, or drag the point manually on the drawing canvas.

   • Click Add ()in the Points Editor to add a new point at the origin (0,0).

   • Click Delete () to remove a point.

     You can only enter whole numbers for inches. For more precise measurements, you can switch to metric measurements. To change the measurement you work in, click your name at the top-right of the page and select User Preferences.

4. Click Save () on the drawing canvas to save your changes.